Accounting Specialist

Job Summary:

The Accounting Specialist will work closely with the Controller to assist in the day-to-day operations of the accounting department. This role requires strong multitasking abilities, a commitment to a collaborative team environment, and ensuring accuracy in financial transactions. Key responsibilities include data compilation, preparation, and verification for maintaining accurate accounting records.

Duties and Responsibilities:

• Process Accounts Payable invoices, ensuring timely payments and proper approvals; print and distribute checks.
• Reconcile credit card statements by reviewing and processing receipts and associated invoices.
• Maintain organized accounts payable files and records.
• Address vendor and employee inquiries related to invoices, expenses, and check requests; assist in resolving discrepancies.
• Prepare and file 1099s.
• Generate, print, and distribute accounts payable reports.
• Perform data entry and manage spreadsheets with accuracy.
• Assist in monthly closings, including journal entries, account reconciliations, and any other duties as needed.
• Prepare and deliver bank deposits.
• Organize and maintain store audit paperwork.
• Manages all payroll functions with a strong commitment to accuracy, confidentiality, and adherence to company policies and legal requirements. 
• Payroll functions would include, but are not limited to: Review timecards for accuracy, manual entry of pay not calculated by timecards, manage late payroll forms, handle employment verifications, child support deductions, unemployment tax reporting and reconcile payroll-related accounts and ensure accuracy in payroll activities.
• Works closely with ADP payroll processing. 
• Sort and distribute internal and external mail.
• Assist in developing and implementing best practices for payroll, accounts payable, and general accounting procedures.
• Exemplify Goodwill’s core values: IMPACT (Inspire Others, Mission First, People Matter, Align with Community, Create Opportunity, Tell our Stories).
• Undertake additional accounting duties and special projects as assigned by management.

• Completes all duties of the job and all work requirements in a timely manner and meets deadlines as required.  

Core Competencies:

• Communication: Clear, professional, and respectful verbal and written communication.
• Teamwork: Balances individual responsibilities with team collaboration; fosters a positive team spirit and department success.
• Quality Management: Takes ownership of responsibilities; consistently demonstrates accuracy and thoroughness while striving to improve processes and meet productivity standards.
• Adaptability and Dependability: Responsive to change, able to manage unexpected events, and follows instructions from management.
• Initiative: Proactively seeks opportunities for development and increased responsibilities, willingly assists others across departments, and actively seeks and offers help when needed.

Qualifications:

• Bachelor’s degree in, Accounting, Business, Human Resources or related field or experience in field replaces degree requirement; 2 years of full-time paid employment in accounting, business, or related field may be substituted for each year of post-secondary education.  A minimum of 1 year of full-time paid employment in Accounting, Business, Human Resources, or related field. Experience working with payroll, billing management or documentation review preferred.
• Basic knowledge of accounting functions including payroll and accounts payable. 
• Computer proficiency in Microsoft Office, including Word and Excel.
• Experience with ADP preferred but not required. 
• Ability to handle and maintain confidential information.
• Loyalty to the agency and its mission and policies.

• Strong commitment to excellence and maintaining high standards.
• Excellent organizational, problem-solving, and analytical skills.
• Ability to prioritize tasks effectively and manage multiple workflows.
• Flexibility and adaptability in handling changing priorities.
• Meticulous attention to detail and accuracy in all work.

• Reliable transportation.
• Ability to use good judgment, discretion, and initiative.