Accounting Specialist - Construction

Core Responsibilities 

Accounting & Financial Management 

• Maintain accurate and up-to-date financial records in ViewPoint/ProContractor 

• Record and reconcile daily financial transactions, including: 

• • Sales 

• • Purchases 

• • Receipts 

• • Retainage 

• • Payments 

• Manage Accounts Payable and Accounts Receivable, ensuring accuracy and timeliness 

• Prepare regular bank and account reconciliations for audit 

• Ensure transactions are properly coded and supported with documentation 

Reporting & Analysis 

• Prepare and distribute financial reports on a: 

• • Weekly 

• • Monthly 

• • Quarterly 

• • Annual basis 

• Support budgeting and forecasting activities 

• Identify discrepancies, trends, or concerns and escalate to management as needed 

• Maintain financial data in a clear, organized, and audit-ready format 

Compliance & External Coordination 

• Coordinate with external partners for:  

• • Budget preparation 

• • Weekly Cash Flow Management 

• • Labor Burden and Overhead Absorption Reporting 

• • Tax preparation 

• • Reviews or audits 

• Support compliance with local, state, and federal financial regulations 

• Maintain documentation required for audits and regulatory reviews 

Communication & Administrative Support 

• Provide timely financial updates and summaries to management 

• Communicate clearly with internal team members regarding financial processes or requirements 

• Support general office administrative tasks as needed to maintain smooth operations 

Required Qualifications

• Proficiency in ViewPoint/ProContractor 

• Proficiency in MS Excel/MS Word/MS Teams/MS Outlook 

• Strong understanding of accounting principles and managerial/financial reporting 

• High attention to detail with strong organizational skills 

• Ability to work independently and manage multiple priorities 

• Clear written and verbal communication skills 

Preferred Skills 

• Experience with managerial accounting concepts 

• Ability to explain financial information to non-financial team members in plain language 

• Experience supporting small-to-mid-sized business operations 

• Experience with customer service communications with regard to A/R collections and A/P Payments.