Accounting Specialist

Job Title:  Accounting Specialist

Location: Seneca, KS

Reports To: Senior Accountant

FLSA Status:  Non-Exempt

Prepared Date:  September 2026

SUMMARY

This position will be support for all aspects of our office. The Accounting Specialist will perform routine clerical, secretarial and administrative work in supporting all departments including answering telephones, receiving the public, providing customer assistance, data processing, reconciling and record keeping.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

(Includes the following and other duties may be assigned)

Responsible for:

• Accounts payable duties as assigned focusing on company purchases and expenses which will include compiling, coding, posting, check writing and reconciling all records in an efficient manner
• Assisting Accounts Receivable department with customer payments and various tasks
• Assisting Energy department with contract entry and various tasks
• Assisting Agronomy department with contract entry and various tasks
• Supporting the Grain Department
• Providing customer service by answering the phone and meeting the customers needs
• Helping with company mailings including monthly statements
• Operating Microsoft Word, Excel and Outlook for reports and correspondence
• Adhering to cooperative credit policy
• Reconciling company accounts
• Daily housekeeping of work area and office
• Reporting to CFO any cost saving opportunities
• Securing facilities and equipment when closing
• Adherence to safety policies
• Promoting and adhering to the company Core Values of honesty, integrity & teamwork
• Promptly and regularly report to work and work overtime hours as needed
• Performing all other duties as assigned

SUPERVISORY RESPONSIBILITIES 

This position has no supervisory responsibilities.  

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications, demands and environments described below are representative of those an employee encounters while performing the essential functions of this job.  The requirements list below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

EDUCATION and/or EXPERIENCE 

This position requires a high school diploma. Must be proficient in Microsoft Word, Excel, and Outlook.  Must possess computer technology and 10-key calculator operation skills. Must be willing to seek out and attend additional continuing education, seminars, classes or other job-related education requirements or opportunities.

LANGUAGE SKILLS 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  

MATHEMATICAL SKILLS 

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, volume, and weights.

REASONING ABILITY

The ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Able to deal with problems with several concrete variables in standard situations.  Must be able to think quickly and perform a mental assessment of workplace hazards, take appropriate precautions, and choose appropriate personal protective equipment as dictated by need, regulation and labeling. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

While performing the duties of this job, the employee is regularly required to use hands to finger, read, talk and/or hear.   The employee is regularly required to sit.  The employee is frequently required to stand; walk; handle or feel; reach with hands and arms; and occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee must understand and implement all related safety policies, procedures and programs for prevention and protection while performing job duties in various work environments.

The noise level in the work environment is usually moderate.

DISCLAIMER

This job description indicates the general nature and level of work expected.  It is not designed to cover every activity, duty, or responsibility required of the employee.