Accounting Clerk

Accounting Clerk

Department/Care Stream: Accounting

LIA Reporting Structure

Timecard Approver: Accounts Payable Manager

Primary: Accounts Payable Manager      

Secondary: VP of Finance

Status: Full-Time

FLSA: Non-Exempt

Location: Admin Center

Pay Range: $22.64-$29.43/hr

EEO-1: Professional

Organization Information

WellSpace's mission is "achieving regional health through high quality comprehensive care." We believe that everyone deserves to be seen, no matter who you are, where you come from, where you work or what place you call home. At WellSpace, we see you!  

We are driven to serve the whole person through comprehensive, integrated care, spanning medical, dental, behavioral health, and supportive services across the region. We do this by building a team of exceptional colleagues who are dedicated to our mission and becoming part of the communities we serve. 

As the region's largest Community Health System, WellSpace utilizes a Confluence Model to integrate an internal network of healthcare modalities, including Federally Qualified Health Centers (FQHC), Certified Community Behavioral Health Center (CCBHC), Drug Medi-Cal and Specialty Mental Health programs, California's second largest 988 Suicide and Crisis Lifeline Center, an independent Risk Bearing Organization (WellSpace Nexus), and more into a seamless confluence of care.

To ensure the highest quality of care, WellSpace is accredited by the Joint Commission for Ambulatory Care, Behavioral Health and as a CCBHC. Further, it is certified by the Joint Commission as a Primary Care Medical Home and a Behavioral Health Home. WellSpace's crisis programs are accredited by the American Association of Suicidology and the International Council for Helplines. 

Position Summary

The Accounting Clerk provides essential accounting and clerical support to the accounting department, ensuring compliance with organizational policies, and supporting the finance team in achieving its operational goals. This position serves as a key point of contact for vendor communication and internal inquiries, fostering collaboration across teams.The ideal candidate will be detail-oriented, organized, and proactive in managing administrative duties, including assisting with emails and credit card transactions.

Required Qualifications

• High school diploma required (Associate’s degree in accounting or a related field preferred.)
• Previous experience in an accounting or administrative role is a plus.
• Strong understanding of basic accounting principles and office procedures.
• Attention to detail and accuracy in data entry.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Previous experience in Accounting System (Sage Intacct or similar)
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial data with discretion.
• Customer service-oriented with a professional and helpful demeanor.
• Ability to work independently as well as collaboratively within a teamAdaptable to new tasks and flexible to work varied hours as needed.
• Commitment to HIPAA and ability to abide by standards of professional ethics and maintain confidentiality.
• Assist and support the Center/Department/Program to meet standards of High Reliability.

Essential Responsibilities

• Provide accounting and administrative support to ensure accurate financial records.
• Process accounts payable and accounts receivable invoices, support payroll, and purchasing transactions in the accounting system.
• Scan, file, and maintain organized accounting documentation.
• Obtain required approvals prior to payment processing.
• Order and maintain office and accounting supplies as needed.
• Receive, sort, and distribute incoming mail, invoices, and checks.
• Respond promptly to accounts payable inquiries and correspondence.
• Print and organize emailed invoices and supporting documents.
• Assist with weekly check runs and distribution of vendor payments.
• Research and resolve vendor and customer invoice discrepancies.
• Verify purchase orders, requisitions, and invoices for accuracy.
• Process and reconcile credit card and accounts receivable transactions.
• Assist with audit preparation and supporting documentation.
• Maintain compliance with company policies and accounting standards.
• Provide professional support to employees, customers, and vendors.
• Work independently to manage and complete assigned responsibilities with minimal supervision.
• Perform other duties as assigned by management and leadership.

Benefits

Successful candidate will receive regionally competitive salary, above average health benefits at reduced costs, company paid life insurance & long-term disability insurance, additional voluntary retirement plan with company match and no vesting schedule requirement.

• Paid bereavement and jury duty leave
• 11 paid holidays per year
• Paid time off
• Paid sick leave
• Flexible Spending Program
• Company paid malpractice insurance for all providers
• Professional development hours offered annually

Physical Demands and Work Environment

The work environment is characteristic of a office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands and arms to reach. The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone.  The noise level in the work environment is usually quiet.

The employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves or their homes. The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and the lack of personal care.  The employee may also be exposed to bodily fluids (blood, urine) and hazardous chemicals.

WellSpace Health is committed to the principles of equal employment.  We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is the intent of WellSpace Health to maintain a work environment free of harassment, discrimination, or retaliation because of age, race, religious creed, color, national origin, ancestry, physical disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by federal, state or local laws.  WellSpace Health is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WellSpace Health is an Equal Opportunity Employer