Accounting Assistant

Job Summary:

The Accounting Assistant provides cross-functional support to the Accounting Department, assisting with tasks related to accounts receivable, accounts payable, and utility coordination. This role is responsible for organizing financial records, batching and mailing checks, preparing tax and refund documentation, and assisting with utility invoice tracking. The Accounting Assistant helps maintain the accuracy and completeness of financial records by supporting daily operations across the team. Success in this role requires strong organizational skills, attention to detail, and the ability to work collaboratively within a fast-paced accounting environment. This position exists in a temperature-controlled environment. 

Essential/Key Functions: 

· Organize and maintain filing systems for checks, records, and accounting documents to support audit readiness and compliance.

· Batch tenant check payments for processing and ensure accurate tracking in coordination with daily deposit activities.

· Mail accounts payable checks in accordance with established processing schedules.

· Compile and prepare property tax refund packets for delivery to property managers.

· Generate receipts for miscellaneous check payments and assist with proper coding or documentation.

· Support the resolution of issues related to outstanding checks, including communication with vendors and internal teams.

· Assist in receiving and forwarding cash flow statements to the external accounting firm on a scheduled basis.

· Locate, retrieve, and track any missing utility invoices in coordination with Utilities Specialist.

· Perform in a manner that will prevent errors and omissions.

· Comply with MIMCO policies and procedures.

· Physical presence on the job is essential and necessary.

· Other duties as assigned by management

Management Responsibilities: No Direct Reports

Minimum (Required) Qualifications:

Education

High school diploma or equivalent required; associate’s degree in Accounting, Finance, Business Administration, or related field preferred.

Experience

Some prior experience in an office, administrative, or accounting support role preferred but not required. Internship or school-based experience in accounting or finance is a plus.

Knowledge, Skills and Abilities

· Basic understanding of general office procedures; familiarity with accounting or finance concepts is a plus.

· Proficiency in Microsoft Office, especially Outlook, Excel (e.g., data entry, sorting, basic formulas), and Word.

· Strong attention to detail and accuracy in handling financial documents and records.

· Ability to stay organized and manage multiple tasks in a structured environment.

· Willingness to learn accounting systems and follow established procedures.

· Effective verbal and written communication skills for working with team members and other departments.

· Dependability and professionalism in handling confidential financial information.

· Previous exposure to accounting software (such as Yardi) is a plus but not required.

Disclaimer:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Physical, Mental and Environmental Requirements:

C=Constantly                                  F=Frequently                                      O=Occasionally                                        R=Rarely

(5-8   hrs./shift)                             (2-5   hrs./shift)                                 (Up to 2 hrs./shift)     (Does not   exist as regular part of job)

Physical                                                                      Mental                                                                     Environmental

On the job the employee must:                On the job the employee must be able to:                      On the job the employee:

(O) Bend (F) Sit                                             (F) Read/comprehend                                              (R) Is exposed to excessive noise

(R) Squat (F) Stand                                                 (F) Write                                                                 (R) Is around moving machinery

(R) Crawl (F) Walk                                    (F) Perform calculations (R) Is exposed to marked changes in temperature and/or humidity

(O) Climb (R) Push/Pull                             (F) Communicate orally                                   (R) Is exposed to dust, fumes, and/or gases

(R) Kneel                                                  (F) Reason and analyze                                              (R) Drives motorized equipment

(F) Handle objects (manual dexterity)  (F) Vision (requires close focus, 

                                                                  distance   focus, peripheral vision, color vision, 

                                                                  depth perception and focus adjustment)                 (R) Works in confined quarters

(O) Reach above shoulder level                                                                                                 (R) Is around moving overhead cranes

(F) Use fine finger movements

( ) Other _________________

Must carry/lift loads of:

(O) Light (up to 25lbs.)

(R) Moderate (25-50lbs.)

(R) Heavy (over 50lbs.)

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer. Examples of reasonable accommodation may include:

• Additional modifying equipment or devices.
• Modified work schedules.
• Providing an interpreter (sign language); or
• Making the work environment readily accessible to individuals with disabilities.