Accounting Assistant

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity

Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You’ll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.

Part and Full Time Benefits Eligibility

• Medical, Dental, Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including ID theft protection and pet insurance

Full Time Only Benefits Eligibility

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan 
• Tuition reimbursement

Base pay in range will be determined by applicant’s skills and experience. Temporary associates are not benefits eligible but may participate in the company’s 401(k) program.

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.

Assists with the day-to-day accounting functions of the community in accordance with current acceptable accounting and cost reimbursement principles. Provides clerical support as directed.

1. Verifies and processes invoices in a timely manner. Notifies management of invoices that do not match purchase orders. Contacts suppliers and/or vendors concerning errors or questions on invoices, as directed.
2. Monitors and collects accounts receivables, including resident rent checks. Reports delinquent accounts to management.
3. Performs payroll data entry, including maintenance of employee records, time cards, miscellaneous deductions, etc.
4. Prepares monthly/quarterly reports regarding open invoices, accounts payables/receivables, cash disbursements, etc., as directed.
5. Maintains business office files.
6. Performs data entry of check requests.
7. Assists in preparing financial statements including balance sheets, income and expense reports, etc., as required.
8. Manages petty cash as directed.
9. Maintains business office area in a clean and organized manner.
10. Assists in maintaining the office supply inventory.
11. Assists receptionist with answering phones and other clerical support, as needed.
12. Attends all required training, in-service, and staff meetings.

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.

Education and Experience
High School Diploma or General Education Degree (GED) and previous experience in bookkeeping or entry level accounting required.

Certifications, Licenses, and Other Special Requirements
None

Management/Decision Making
Makes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.

Knowledge and Skills
Has a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has a basic knowledge of the organization in order to answer basic questions. Has effective oral and written communication skills and a thorough knowledge of computer software.

Physical Demands and Working Conditions

• Standing
• Requires interaction with co-workers, residents or vendors
• Walking
• Sitting
• Use hands and fingers to handle or feel
• Reach with hands and arms
• Climb or balance
• Stoop, kneel, crouch, or crawl
• Talk or hear
• Exposure to latex
• Ability to lift: Up to 25 pounds
• Vision

Brookdale is an equal opportunity employer and a drug-free workplace.