Accounting Assistant

PRIMARY FUNCTION:

The Accounting Assistant is key to accounts payable, grant reporting, bill processing in salesforce, general accounting processes & functions of Boys & Girls Clubs of South Central Kansas.

KEY ROLES (Essential Job Responsibilities):

Financial Responsibilities:

• Responsible for data entry into the accounting system.
• Ensure accounts payable are processed accurately and in a timely manner ensuring that the Club’s Financial Policies & Procedures are followed.
• Ensure all finance and accounting records are kept neat, readable, and error-free.
• Monthly credit cards reconciliation and entering this data into the accounting system.
• Prepare deposits weekly (as needed) and on the last day of the month.
• Input program payments into accounting system.
• Take the lead on TANF grant reporting to ensure timely submission by the eighth of each month.
• Assist in the preparation of the annual audit.
• Support in the tracking of Club assets to include maintaining asset software ensuring accuracy.
• Maintain filing records, to include but not limited to vendor folders, invoice folders.
• Maintain financial records for the CACFP program.

ADDITIONAL RESPONSIBILITIES:

• Create detailed and accurate reports in excel as requested.
• Track budget expenses for various departments as needed.
• Support with biweekly payroll as needed.
• Provide high standard of customer service on the phone, and over email.
• Obtain working knowledge of numerous federal and state employment laws and regulations.
• Complete special projects to ensure efficiency and advancement of the human resource & financial department.
• Pay attention to detail and focus on accuracy.
• Support HR with references as needed
• Other duties as assigned.

SKILLS/KNOWLEDGE REQUIRED:

• High School diploma or GED; college courses completed in accounting, preferred.
• Possess organizational and analytical thinking skills.
• Ability to work independently and as part of a team.
• Understands the importance of confidentiality.
• Knowledge of general office practices and procedures.
• Ability to plan, prioritize, manage, and execute projects and assignments.
• Ability to understand verbal and written instructions.
• Recognize responsibilities to the Club and apply effective work habits and attitudes to meet work requirements.
• Is required to attend work regularly and on time.
• Is expected to serve as a role model for other employees and does the right thing, even when no one is watching.
• Must demonstrate personal integrity and ethical behavior, display good stewardship of public resources and adapt to changes in processes, procedures and responsibilities.
• Provide clear, consistent, and continual communication and is receptive to constructive feedback.
• Proficiency in computer applications to include Microsoft Office.
• Experience with QuickBooks, Paycom, and Salesforce preferred.
• Initiate, develop, and maintain healthy working relationships.
• Reasonable accommodations may be made to enable individuals with disabilities to perform functions of this position.

  Principles of Community:

• Adhere to the Club’s values of:
  • Committed to Fun, Growth, and Safety
  • Loyal to Our Members and Families
  • United by Our Diverse Community
  • Bound by Integrity, Respect, and Equity
  • We are the Club!