Accounting and Finance Director

ABOUT THE ORGANIZATION:

Operation PAR, Inc. is a non-profit organization offering the full continuum of services for individuals with substance use and/or mental health disorders.  PAR has been providing comprehensive behavioral health treatment in west Florida since 1970 through advocacy, education, clinical services, and research.

BENEFITS:

• 9 paid holidays per year
• 3 weeks of PTO per year (on top of holidays).  PTO increases to 4 weeks/year after 2 years of employment, and then to 5 weeks/year after 5 years of employment.
• Medical/Dental/Vision/Life Insurance
• 401k matching
• Tuition reimbursement
• Continuing education, reimbursement for professional certifications, licensure and qualified supervision.

GENERAL DESCRIPTION: The Director of Accounting and Finance will lead daily accounting functions, compliance practices, and financial reporting mechanisms. This leader bridges day-to-day transactional accounting with high-level financial strategy to optimize organization-wide health. This position works closely with executive leadership, program directors, and funding agencies to ensure financial accountability, fiscal integrity, regulatory compliance, informed decision-making, and responsible stewardship of grant and donor funds. The ideal candidate brings experience in non-profit fund accounting, healthcare billing (Medicaid/commercial insurance), and federal/state grant management.

KEY RESPONSIBILITIES:

Financial Leadership

• Direct daily accounting and financial operations in accordance with Generally Accepted Accounting Principles (GAAP).
• Assist in developing and monitoring the organization's annual operating and grant budgets.
• Provide financial analysis and recommendations to the Chief Financial Officer.
• Manage cash flow.
• Participate in the annual review and revision of financial policies and internal controls.
• Prepare monthly financial statement packages (P&L, Balance Sheet, Cash Flow) with detailed variance explanations Chief Financial Officer.

Grant and Fund Management

• Direct accounting for federal, state, local, and private foundation grants.
• Ensure compliance with grant agreements, Uniform Guidance (2 CFR Part 200), and applicable funding regulations.
• Monitor restricted and unrestricted funds using fund accounting principles.
• Assist with financial reports required by grantors.
• Assist with grant proposal budgets and budget modifications.

Accounting and Compliance

• Direct accounts payable, accounts receivable, payroll, general ledger, purchasing, fixed assets, and month-end/year-end close.
• Serve as primary liaison for annual independent financial audit, single audits (OMB Uniform Guidance), IRS Form 990 and Form 5500.
• Develop and maintain procurement policies in compliance with federal, state, and local regulations.
• Ensure compliance with federal, state, and local regulations.
• Maintain documentation supporting grant expenditures and financial reporting.
• Manage indirect cost allocations and cost recovery methodologies.
• Ensure all financial operations completely respect HIPAA privacy frameworks when cross-referencing patient billing records with accounting systems.
• Maintain and optimize rigid internal control systems to protect organization assets and minimize financial risk.

Leadership and Administration

• Supervise, mentor, and evaluate a lean, high-performing accounting team (including purchasing, accounts payable, accounts receivable, and payroll staff).
• Direct human resource related financial processes, including benefit package allocations, retirement plan contributions, and payroll integrations.
• Foster a culture of accountability, transparency, and continuous improvement.
• Support strategic planning and organizational sustainability initiatives.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in accounting, Finance, or related field required.
• Minimum of seven years of progressive financial management experience with at least three five years in nonprofit senior leadership role.
• Minimum of five years nonprofit government and foundation fund accounting and grants administration and management compliance experience (Uniform Guidance 2 CFR Part 200).
• Minimum of five years directing annual audits, Form 990, and Form 5500 activities.
• Minimum of five years nonprofit budget development, financial forecasting, cost allocation, internal controls, and risk management experience.
• Proficiency with non-profit accounting software and advanced Microsoft Excel skills.

KEY COMPETENCIES: 

• Uncompromising ethical standards and deep respect for the populations seeking recovery from substance use disorders.

• Strong communications skills, specifically the ability to explain complex financial constraints clearly to all internal stakeholders
• Strategic financial analysis, leadership, and decision support
• Grant compliance expertise
• Strong organizational and project management skills
• Excellent communication and presentation abilities
• Collaborative leadership across programs and departments

TYPICAL PERFORMANCE MEASURES:

• Maintain high performing fiscal team and providing professional development opportunities to ensure staff skills support organization fiscal needs
• Timely and accurate financial statements
• Successful grant compliance and monitoring reviews
• Clean annual audit
• Accurate and timely grant financial reporting
• Budget performance and fiscal sustainability
• Strong internal controls and regulatory compliance
• Positive relationships with funding agencies, auditors, and internal stakeholders

ESSENTIAL JOB FUNCTIONS:

• Commitment to workplace of dignity and respect
• Compliance with all Equal Employment Opportunity rules and guidelines
• Ability to work with others cooperatively and cordially in a spirit of teamwork
• Ability to appear at work as scheduled, mindful of the company’s attendance policies
• Ability to accept directives from managers and supervisors in a respectful and collaborative manner

SPECIAL REQUIREMENTS:

• Must pass level II background(https://info.flclearinghouse.com) and drug screen
• Must maintain current training as required by Operation PAR, Inc. policies

ESSENTIAL PHYSICAL/TECHNICAL SKILLS:

• Ability to write accurately and legibly
• Moderate proficiency in the use of Microsoft Windows-based computers
• Ability to accurately type at least 40 words per minute.
• Ability to sit at a desk and view a display screen for extended periods of time
• Ability to bend, stoop and reach
• Ability to sit in meetings for extended periods of time

• Ability to move throughout program facilities both indoors and outdoors
• Ability to lift and carry 10 pounds
• Good hearing and vision

Reasonable accommodations will be made for otherwise qualified individuals with a disability.

ENVIRONMENTAL CONDITIONS:

• Office Environment