Accounting Analyst - Account Payable & General Cashier

Job Requirement: 

1. This is entry-level hourly position for our Accounting Department.
2. This is local hire - Must be US Citizen, US Permanent Resident or citizen of Federated State of Micronesia (FSM), Guam Resident prefer.

3. High School diploma in Accounting or Business is required. Bachelor’s Degree in Accounting or Business is highly preferred.

4. At least two (2) years of previous accounting experience.
5. Knowledge and skills
   1. Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
   2. Problem solving and reasoning abilities are used often.
   3. Must be able to devise, prepare and maintain spreadsheets using various software systems, and must have knowledge of computerized financial reporting systems and programs.
   4. May be required to work nights, weekends, and/or holiday
   5. Communication skills are utilized a significant amount of time when interacting with colleagues and managers. 
   6. Proficiency in MS programs especially with MS Outlook and MS Excel.
   7. Proficiency with property management systems and point-of-sale systems and software.
   8. Familiar with balancing budgets and understanding how different money habits affect overall financial performance.
   9. Ability to analyze financial data, organize it, and present it in a clear and professional manner.
   10. Demonstrate a high send of ethics that may include reporting employees who are stealing from the Resort and identifying loopholes in the budget that can be exploited.
6. Language - Fluent in English (speaking, listening, reading and writing)
7. Please submit resume if you are interested in this position.

What’s the job?

1. To ensure validity and accuracy of all invoices and their appropriate allocation and timely payment.

2. Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records. Provide other clerical support necessary to pay the obligations of the organization. Maintain meticulous records of outstanding payables. Ensure the accuracy of an organization’s financial documents for payment, auditing and tax purposes. Protect businesses against unintentional overpayment. Practice effective monitoring to ensure payments are made to vendors in a timely manner.

Your-day-to-day

People

• Support colleagues to make sure they deliver with compliance and to the standards we expect.
• Drive a great working environment for teams to thrive - linking up departments to create sense of one team.
• Promote teamwork and quality service through daily communication and coordination with other departments.
• Recommend or initiate any HR related actions where needed.
• Cooperates, coordinates and communicates with Department Heads and other inter-departmental secretaries as appropriate.
• To ensure that AP staffs are routinely trained and have full knowledge of their respective job responsibilities. 
• To obtain, date-stamp and file copies of all documents which support authorized purchases (PR’s, PO’s, delivery Notes, signed Receiving Reports, etc.) for future matching to invoices.
• To compare details of quantities, unit costs, etc., on regular purchase orders to those on authorized purchase requests.
• To spot-check periodically internal purchase orders for food and beverage items against their appropriate market lists.
• To audit price and quantity variances as per daily Receiving Variance Report.
• To process daily invoices; that is, to match them to their supporting authorizations and receiving records.
• To check accuracy of account allocations.
• To batch invoices and post them and check if these are approved by respective Heads of Department.
• To determine all payments due and to submit the disbursement schedule to the Financial Controller for approval prior to the actual preparation of checks.
• To prepare payments and submit them, with their supports attached, for final approval and signatures.
• To raise and record manual checks for urgent payments.
• To prepare monthly accruals for goods and services received, but not invoiced.
• To carry out any other reasonable duties and responsibilities as may be assigned.
• Deliver Crowne Plaza Brand Promise and Service Signatures to daily work.
• To be courteous and professional when in contact with outside companies/suppliers and to maintain good working relationships with all colleagues throughout the hotel.
• To have a complete understanding of the hotel’s employee handbook and to adhere to the regulations contained therein.
• To have a complete understanding of the hotel’s policy relating to fire, safety and health.
• To adhere to the “Welcome Again” concepts (10 Rules, 9 Key Words, Inter department working) at all times.
• To ensure implementation of the “Welcome Again” concept within the Finance and Accounting Department at all levels.
• To respond to changes in the department functions as dictated by the industry, the company, or the hotel.
• Be responsible in keeping the property safe and secure, to participate in any resort activity related to Fire Life safety.
• Perform other ad-hoc duties – unexpected moments which may be assigned by management when we have to pull together to get a task done.

Financial

• Summarize and post data to journals, ledgers and other accounting records; total and balance accounts; reconcile bank accounts; check and verify records.
• Obtain approvals from department heads on invoices to be paid; make proper accounting entries in ledger; reconcile discrepancies with vendors; prepare transmittal of invoices for payment.
• Prepare or assist in the preparation of daily bank deposits; maintain the Resort's funds to ensure that funds are of adequate amount, kept safely and properly accounted for; provide all daily change requirements; issue banks to cashiers and conduct periodic audits of banks as needed. Report over/short discrepancies as per Internal Audit Standards.

• Daily banking involving the collection of banking envelopes from safes, and the opening, counting and balancing as a whole. 

• Process petty cash as required and reconciled daily/weekly. Prepare weekly petty cash summary for reimbursement to float. Ensure that petty cash vouchers are properly documented and authorized.

• Prepare over and under, balance monthly and present to Accounting Manager.

• Issue and return house bank contracts as required and prepare house bank accounts summary on a monthly basis.

• Coordinate with relevant departments to maintain and verify departmental house bank balances.

• Conduct weekly house bank balance reconciliation

• Perform or assist in the performance of month-end closing. 

• Performs other duties as required.

Guest Experience

• Prepare and monitor monthly aging of accounts; prepare statements and collection letters for delinquent accounts; make phone calls to collect accounts excessively overdue.
• Approve and process direct billing requests; prepare all bills and mail invoice statements as outlined per Internal Audit Standard. Research and investigate all credit card disputes; make proper adjustments/charge backs as needed; balance and prepare all credit card transmittals. Ensure credit card reconciliations are prepared, balanced and discrepancies are resolved.

Responsible Business

• Responsible for maintenance of normal and routine controls to ensure reasonable protection of company assets.

• Maintain files of all accounting-related and/or audit documentation; may assist with clerical duties such as typing or phone coverage.

• May assist in various storeroom areas to include inventory, receiving, storing and dispersing hotel goods to ensure that each department's supply needs are met in a timely and efficient manner. 

• May perform additional accounting-related duties such as ensuring compliance with Internal Control measures, ensuring timely and proper payment of employees and reconciling time records to payroll, etc. May maintain purchase order system integrity or monitor/track other financial control procedures or systems.

• May assist with other duties as assigned.

What we offer

In return we'll provide you a competitive financial and benefits package which may include Health (medical, dental & vision) insurance, a 401k plan with company match, Paid Time Off and Employee Discount. A chance to become part of the global IHG family - opening a door to endless career opportunities.  We’re passionate about growing our talent. We’ll provide the training & development you need to succeed & progress into your next role. 

Join us and you’ll become part of the global IHG family – Our colleagues share some winning characteristics: we work better together, we trust and support each other, we aim higher by looking for better ways to do things, we do the right thing, and we welcome different perspectives. 

IHG is an equal opportunity employer: Minorities/ Females/ Disabled/ Veterans