Vehicle Titles & Accounts Payable Clerk Job Description

Position Summary

The Vehicle Titles & Accounts Payable Clerk is responsible for managing vehicle title and registration processes while performing accounts payable and administrative functions. This position ensures accurate processing of vehicle titles, registrations, vendor invoices, and payments while maintaining compliance with state regulations, company policies, and accounting procedures.

Key Responsibilities

Vehicle Titles Administration

• Process vehicle title applications, transfers, registrations, and renewals.
• Review title documents for accuracy and compliance.
• Submit title paperwork to state agencies.
• Communicate with customers, lenders, and agencies regarding title matters.

Accounts Payable Functions

• Process vendor invoices and verify supporting documentation.
• Enter accounts payable transactions accurately.
• Prepare and process payments.
• Reconcile vendor statements and resolve discrepancies.

Administrative & Clerical Support

• Maintain organized records and filing systems.
• Prepare reports and support audits.
• Provide administrative support to accounting and sales teams.

Qualifications

• High school diploma or equivalent required.
• 1-3 years of title processing, accounts payable, or administrative experience preferred.
• Proficiency in Microsoft Office and accounting systems.
• Strong attention to detail and organizational skills.
• Notary preferred.

Skills & Competencies

• Vehicle title processing
• Accounts payable administration
• Data entry and records management
• Customer service and communication
• Time management and organization

Physical Requirements

• Ability to sit for extended periods while performing computer and administrative work.
• Frequent use of hands and fingers for typing, data entry, filing, and handling documents.
• Ability to communicate effectively in person, by telephone, and through electronic communication.
• Frequent bending, reaching, and stooping to retrieve and file records and documents.
• Ability to lift, carry, and move files, office supplies, and boxes weighing up to 25 pounds.
• Visual ability to read printed documents, computer screens, and vehicle title paperwork with attention to detail.
• Ability to work in a typical office environment with moderate noise levels.
• Occasionally required to stand, walk, and move between departments or office locations to perform job duties.

Reports To

Accounting Manager

Job Type

Full-Time