Staff Accountant - AP

About the Opportunity

Our client, a well-established nonprofit organization with multiple operating locations throughout the western United States, is seeking a detail-oriented Staff Accountant to join its accounting team. This is an excellent temp-to-hire opportunity for an accounting professional looking to gain experience in a collaborative, mission-driven environment while supporting a high-volume accounts payable function.

The ideal candidate has strong organizational skills, enjoys working in a fast-paced environment, and possesses a solid understanding of accounts payable and general accounting principles.

Key Responsibilities

Accounts Payable

• Process high-volume, full-cycle accounts payable for multiple business units.
• Review invoices for accuracy and ensure proper general ledger coding.
• Verify supporting documentation and compliance with internal policies and procedures.
• Maintain vendor records, including W-9 documentation and 1099 compliance.
• Generate payment batches and prepare supporting documentation for payments.
• Research and resolve invoice and payment discrepancies.
• Monitor outstanding and stale-dated checks.
• Reconcile monthly A/P aging reports.
• Serve as the primary point of contact for accounts payable inquiries from internal departments and vendors.

Expense & Reimbursement Processing

• Process corporate credit card transactions.
• Process employee expense reimbursements, petty cash, and mileage reimbursements.
• Verify expense coding and required documentation.
• Follow up on missing receipts or supporting information.
• Maintain accurate records for reimbursable expenses.

General Ledger & Month-End Close

• Assist with monthly and year-end close activities.
• Prepare journal entries for prepaid expenses, accruals, and expense reallocations.
• Reconcile balance sheet accounts related to accounts payable.
• Record corporate credit card activity through journal entries.
• Assist with audit preparation and provide supporting documentation.
• Support additional accounting projects as assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 1-3 years of accounting or accounts payable experience.
• Experience processing high-volume, full-cycle accounts payable.
• Strong understanding of general ledger accounting and account reconciliations.
• Working knowledge of W-9 and 1099 reporting requirements.
• Proficiency in Microsoft Excel and accounting software/ERP systems.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to prioritize multiple deadlines in a team-oriented environment.
• Self-motivated with a high level of accuracy and accountability.

Preferred Qualifications

• Experience supporting month-end close.
• Prior nonprofit or multi-entity accounting experience is a plus.
• Experience with ERP or enterprise accounting systems.

Why Apply?

• Temp-to-hire opportunity with long-term potential.
• Join a stable, mission-driven organization with an established accounting team.
• Gain exposure to multi-entity accounting and month-end close.
• Competitive hourly compensation.
• Opportunity to expand your accounting experience in a collaborative environment.