Staff Accountant

Overview

We are seeking a detail-oriented Staff Accountant to manage Accounts Payable (AP) and Accounts Receivable (AR) processing across three entities. This role is supported by AI-enabled accounting software, streamlining routine transaction processing so the successful candidate can focus on accuracy, exception handling, and trend analysis rather than manual data entry.

This is a great opportunity for someone who wants to grow beyond transactional accounting into a role that includes monthly reporting and analytical insight. This is a remote role; however, candidates must be based in the Dallas/Frisco, TX area in order to pick up mail from the company PO Box on a weekly basis.

Your responsibilities

• Manage day-to-day AP and AR workflows across multiple entities using Bill.com and QuickBooks Online
• Review, code, and approve vendor invoices
• Generate and send customer invoices; monitor collections and follow up on past-due accounts
• Reconcile AP and AR subledgers to the general ledger for each entity
• Resolve discrepancies, coding errors, and exceptions flagged by AI-enabled processing tools
• Maintain accurate vendor and customer records across all three entities
• Monitor AP and AR trends throughout the month (aging, DSO/DPO, payment timing, unusual variances)
• Prepare a month-end AP/AR trends summary for leadership, highlighting notable shifts, risks, or opportunities
• Flag cash flow implications from AP/AR trends to the Controller in a timely manner
• Support month-end close by ensuring AP and AR are accurately reflected prior to close
• Maintain consistency in AP/AR processes and documentation across all three entities
• Pick up mail from the company PO Box on a weekly basis (requires local presence in the Dallas/Frisco, TX area)
• Sort incoming mail and distribute or scan/forward items to the appropriate remote team members
• Flag any invoices, checks, or time-sensitive documents received by mail for prompt processing

Qualifications

• Remote position; must be based in the Dallas/Frisco, TX area to fulfill weekly PO Box mail pickup
• Bachelor's Degree in Accounting or Finance
• 3–5 years of experience in accounting, with direct AP and AR responsibility
• Proficiency in QuickBooks Online and Bill.com
• Comfortable working with AI-enabled or automated accounting tools and adapting processes as tools evolve
• Strong Excel skills
• Experience working across multiple entities preferred

Preferred Attributes

• Excellent attention to detail and ability to spot anomalies in transaction data
• Ability to synthesize data into clear, concise trend summaries for leadership
• Strong communication skills and ability to work independently
• A team player who enjoys a fast-paced environment
• Ability to work independently in a remote environment

Benefits

• Paid vacation, sick time, personal time and holidays 
• Health, dental, and vision benefits, with employer HSA contribution
• Long-term, short-term, and life insurances
• 401(k) with company match & profit sharing
• Monthly Fringe benefits
• Quarterly UberEats voucher
• Annual Education stipend

CIVIE is an equal opportunity employer. We are committed to providing a workplace free from discrimination and harassment and consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.