Project Accounting Coordinator
Instrata Technologies • Trenton, New Jersey • Contractor
Posted on Sat, Oct 3, 2026
- Set up new projects in the ERP system in accordance with company policies and procedures, including required project billing, taxability, and supporting documentation
- Maintain project taxability documentation, including applicable sales and use tax exemption certificates and forms (e.g., ST-8, ST-13); coordinate with project managers, customers, and accounting to obtain required documentation and ensure appropriate support is maintained for project tax treatment
- Facilitate project financial closeout, including change orders, committed costs, labor costs, final billing, and retention
- Coordinate with project managers and clients to prepare and distribute billing documents and ensure timely and accurate billing for project deliverables
- Prepare regular project financial reports for project managers, senior management, and other stakeholders
- Review and verify invoices for alignment with contractual agreements, project requirements, and milestones
- Assist with project cost analysis to assess profitability and overall financial performance
- Enter and maintain change orders in the ERP system
- Partner with Legal and Operations to manage subcontractor onboarding in accordance with company policies and procedures
- Review and process subcontractor documentation in accordance with company policies and procedures
- Support internal and external audits related to project financial activity and documentation
- Proficiency with ERP/accounting systems
- Intermediate proficiency in Microsoft Excel, with working knowledge of Word and Outlook
- Strong sense of urgency and commitment to responsive internal and external client service
- Ability to adapt quickly to changing priorities and business needs
- Excellent attention to detail and time management skills
- Excellent organizational skills with the ability to prioritize work, take direction, and work independently with minimal supervision
- Strong decision-making and problem-solving skills
- Ability to maintain the confidentiality of sensitive financial and business information
- Confidence and professional demeanor when working with employees and stakeholders at all levels of the organization
- Strong communication and interpersonal skills, including the ability to clearly communicate financial issues and concerns to management
- Ability to remain organized and effective in a fast-paced environment with competing priorities
- Adaptable and receptive to changing business needs, priorities, and processes
- Minimum of 2 years of project accounting experience required
- Construction industry experience preferred but not required
- Experience with job costing, contract billing, and project financial reporting preferred
- Experience with ERP/accounting systems such as Foundation and/or CMiC strongly preferred
- High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred
AuditFriendly salary estimate
The employer did not post a salary for this role. Based on AuditFriendly's salary intelligence model (comparable live postings, role, seniority, and location), we estimate base pay of $50,000–$75,000 per year (median ~$59,000). This is an AuditFriendly estimate, not an employer-provided figure.
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What the data says about this job
- Advertised pay for Accounting Specialist: a median of $58,240 across 2,929 priced postings. Explore the market
Measured from employers' own postings and public filings. How we measure