Summary of Position

The Accounting Specialist will provide support to the Accounting and Procurement teams. This position will work with Procurement management to support daily procurement and inventory management activities. The Accounting Specialist will also assist the Accounting team with invoicing and vendor relationships.

Essential Job Requirements

• Manages and updates the Intacct inventory system on a regular basis and ensures accuracy 
• Receives, releases, reconciles, sorts, and stores all available equipment and products from vendors, project sites and employees
• Performs inspection, cleaning, system receipt and re-stock returned inventory as needed 
• Picks, packs, ships, and transfers requested product from site to site
• Performs regular inventory audits and maintains appropriate records and on-hand stock
• Assists with monthly inventory reports
• Maintains minimum inventory levels and assists with placement of orders for new equipment or supplies if needed.
• Works directly with Corporate Help Desk staff to repair damaged equipment that has been returned
• Maintains the security and safety of the inventory warehouse and/or work area including keeping the area clean, neat and orderly.
• Monitors all inventory issues and ensure effective resolution
• Ensures compliance with all procurement/inventory policies and procedures
• Investigates and resolves problems associated with processing invoices
• Codes and enters invoices into accounting system and submits to the appropriate Project Manager for approval
• Submits invoices to be paid to the Director of Accounting for approval
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning invoice status and responds appropriately 
• Tracks unentered invoices (not received, not approved, etc.)

• Performs vetting of new vendors
• Prepares and submits Form 1099s annually
• Regular and timely attendance
• Other duties as assigned

Required Education

2 years of college or equivalent business experience

Required Experience

• Two (2) years of experience in inventory control or warehouse management preferred
• 2 – 3 years Accounts Payable or General Accounting experience
• Sage/Intacct experience a plus
• Above average knowledge and experience with various software applications (Microsoft Office products)