Procurement Specialist

Position Summary

ProChem, Inc. is seeking a highly organized and detail-oriented Project Procurement & Coordination Specialist to support our wastewater treatment, water reuse, and industrial process systems projects.

This role combines procurement, project coordination, and administrative support responsibilities. The successful candidate will work closely with Project Managers, Engineers, Fabrication, and Vendors to ensure materials are purchased, tracked, and delivered on time while helping maintain project schedules and documentation.

This position is ideal for someone who enjoys managing details, coordinating with multiple stakeholders, solving problems, and helping projects move efficiently from design through startup. This position reports to the Senior Project Engineer in the Water Systems business unit.

Key Responsibilities

• Obtain vendor quotations and compare pricing, lead times, and technical requirements.
• Create and manage purchase orders for project materials and equipment.
• Track open purchase orders and follow up with vendors regarding delivery status, lead times, and shipment schedules.
• Expedite critical materials to support fabrication, startup, and construction schedules.
• Maintain accurate procurement records and project documentation.
• Materials management, working with the inventory clerk to maintain stock levels; and coordinating inventory audits
• Coordinate with Project Managers and Engineers to ensure material requirements are understood and communicated.
• Assist with project scheduling, status tracking, and action item management.
• Monitor long-lead equipment and proactively identify potential schedule risks.
• Coordinate shipments, deliveries, and logistics with vendors and project teams.
• Support project closeout documentation and turnover packages.
• Participate in project meetings and communicate procurement status updates.
• Maintain vendor contact information and assist in developing supplier relationships.
• Support continuous improvement efforts related to procurement and project execution processes.

Preferred Qualifications

• 5+ years of experience in procurement, project coordination, inside sales, customer service, operations, construction administration, or a related field.
• Strong organizational and follow-up skills.
• Ability to manage multiple projects and priorities simultaneously.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience working with ERP systems, purchasing systems, Smartsheet, or project management software is a plus.
• Ability to learn technical products and industrial equipment.
• Self-motivated with strong attention to detail and a proactive approach to problem solving.

Preferred Backgrounds

Candidates with experience in any of the following industries are encouraged to apply:

• Industrial automation and controls
• Electrical distribution
• Mechanical contracting
• Water and wastewater treatment
• Industrial equipment distribution
• Manufacturing
• Construction project coordination
• Industrial procurement

Desired Characteristics

• Organized and detail-oriented
• Strong sense of ownership and accountability
• Effective communicator
• Persistent and professional in vendor follow-up
• Comfortable working with both technical and non-technical personnel
• Fast learner with a willingness to develop knowledge of industrial equipment and project workflows

What Success Looks Like

A successful candidate will help ensure project materials arrive when needed, provide visibility into procurement status, reduce administrative burden on Project Managers and Engineers, and contribute to the successful execution of ProChem projects. Growth potential for this position exists within two tracks: departmental oversight within the Procurement department or technical track advancement in the Project Management department.

Salary Range: $50,000 - $70,000

Please submit a resume to express interest in this position.

ProChem Water provides custom-tailored water treatment solutions for heavy industrial manufacturing facilities across the U.S. Learn more at prochemwater.com.

ProChem’s mission is to advance customers’ water treatment strategies through innovative solutions and comprehensive services while meeting safety, environmental, and ISO standards. Our top priority is protecting people and the environment. Join a team dedicated to preserving water quality and engineering customer satisfaction.

ProChem is an equal opportunity employer. Employment decisions are based on merit and business needs, without regard to race, color, citizenship status, national origin, ancestry, gender identity, sexual orientation, age, religion, creed, disability, marital status, genetic information, veteran status, pregnancy, childbirth or related medical conditions including lactation, political affiliation, or any other status protected by applicable federal, state, or local law. ProChem complies with the Americans with Disabilities Act (ADA).

ProChem prohibits discrimination against employees and qualified applicants based on pregnancy, childbirth, or related medical conditions, including lactation. Reasonable accommodation will be provided unless it creates an undue hardship. The full pregnancy non-discrimination policy is available upon request or disclosure of pregnancy or a related condition.

ProChem is a drug-free workplace. Employees are prohibited from unlawfully possessing, using, or distributing illicit drugs or alcohol on ProChem or client sites while conducting ProChem business. Violations may result in disciplinary action, up to and including termination and referral for prosecution, as determined case by case.

ProChem participates in E-Verify and will provide the federal government with Form I-9 information to confirm U.S. work authorization.

Este empleador participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE. UU.

ProChem is a proud member of the Sylmar Group since 2025.