Procurement Specialist Ii - Cfo65028949

Agency

Dept of Natural and Cultural Resources

Division

Chief Financial Office

Job Classification Title

Procurement Specialist II (NS)

Position Number

65028949

Grade

NC12

About Us

The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team.

Description of Work

The Department of Natural and Cultural Resources (DNCR) Budget and Finance Office is looking for a well-rounded Procurement Specialist ll. The Procurement Specialist II reports directly to the Director of Procurement and assists the Director of Procurement by serving as the Transaction Manager for the Department’s Procurement Card (P-Card) Program.

Key Responsibilities

• Oversees the monthly reconciliation of more than 600 P-cards across (DNCR). Reviews and verifies all P-card transactions and fully reconciles P-card activity for the North Carolina Zoo and State Parks using the Bank of America Works system, ensuring strict compliance with state policies and internal procedures. Utilizes the NCFS (North Carolina Accounting System) system to identify unreconciled, incomplete, or potentially problematic transactions and coordinates with staff to resolve discrepancies in a timely and accurate manner. Originates and maintains comprehensive documentation files for all DNCR P-Cards to support program audits.
• Conducts periodic compliance reviews and sampling of P-Card transactions reconciled by other staff to assess adherence to DNCR P-Card policies and internal controls; identifies recurring errors or control concerns and recommends corrective action, training, or process improvements.
• Analyzes reconciliation and audit results to identify recurring errors, control gaps, training needs, and opportunities to improve or automate P-Card processes. Develops procedures, job aids, reports, and recommendations to improve accuracy, timeliness, compliance, and efficiency.
• Serves as backup to Assistant Director in initiation, preparation, and execution of DNCR Department-wide IT solicitations.
• Utilizes Requests for Proposal (RFP), Request for Quote (RFQ) and Invitation for Bid (IFB) forms to meet specific needs of the procurement and to protect Department pursuant to rules of the Department of Administration and the P&C, with the inclusion of performance measures to minimize risks to DNCR. Conducts the initiation, bid evaluation and selection, award recommendation, and execution of contracts.
• Serves as the backup for all DNCR leases in accordance with State Property Office (SPO) guidelines. Prepares, oversees, and manages leases as needed.

Knowledge Skills and Abilities/Management Preferences

Recruitment Range: $47,703-$72,100

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit. Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement.

Applicants who possess the following are preferred:

• Demonstrated experience developing internal controls.
• Demonstrated experience establishing and maintaining effective working relationships with personnel and/or vendors.
• Demonstrated experience communicating effectively in verbal and/or written form.

Position/Physical Requirements

Typical work schedule is Monday-Friday, 8-5. This position is deemed eligible for hybrid telework under DNCR’s Telework Policy.

Internal State Government Posting – Only current permanent and temporary NC State Government and/or University employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by G.S. 126 may apply.

This position is located at: 109 East Jones Street, Raleigh, NC 27601

Minimum Education and Experience

Bachelor’s degree from an appropriately accredited institution and Two years of procurement experience; or Equivalent combination of education and experience.

Division Description

The Budget and Finance Office provides leadership and strategic support to the Department by directing, preparing, and certifying annual and biennial budgets; analyzing and researching budgetary issues that impact the Department's divisions, programs, budgets, and plans; and overseeing the fiscal operations, policies and procedures for the department. The fiscal responsibilities include but are not limited to accounts payable, accounts receivable, payroll, collections, billing, capital improvements, fixed asset management, cash management, fiscal reports, procurement, leases, and Memorandum of Agreements. The Office is also responsible for monitoring activities throughout the Department to ensure compliance with state and federal laws regarding accounting, budget, purchasing and contracts.

Supplemental and Contact Information

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence. We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace.

Application Process

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program.

Veteran’s and National Guard Preference

Applicants seeking Veteran’s Preference must attach a DD Form 214. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS). Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Employment Eligibility

It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility on the first day of employment. We participate in E-Verify.

CONTACT INFORMATION

N.C. Department of Natural and Cultural Resources
Division of Human Resources
109 E. Jones Street, Raleigh, NC 27601
Phone: 919-814-6670

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer. Recruiter: Devyn Kirksey | Email: employment@dncr.nc.gov