Procurement Specialist

About

Macy’s is proudly America’s Department Store. There’s a reason we’ve been around for 160 years. Customers come to us for fashion, value, and high-quality products. Now is an exciting time to join Macy’s. The face of retail is changing, and change requires innovation.

Online sales are booming at Macy’s. Our Distribution Center teams are key to our success in the modern retail landscape. They make sure that products arrive at our stores - and each customer’s doorstep - on time, in perfect condition. Behind the scenes, a lot goes into getting products to customers. When a shopper makes an online purchase, we plan, prep, and package the merchandise to get it delivered as quickly and efficiently as possible – across the country and around the world. It takes a lot of smart people working together to make that happen, and so there are many roles you can play, including (but not limited to): material handlers, equipment drivers, inventory control, packers, quality assurance, safety specialists, asset protection, and many more. Whatever role you play – we value you as a colleague. Choose the challenge that’s right for you!

Job Overview

The Staffing Specialist is responsible for maintaining and ensuring the proper staffing and scheduling levels for the Macy's Distribution Centers. The role is also responsible for expense analysis related to staffing and ensuring compliance with the financial components of the Corporate Audit. 

Essential Functions

• Work with Operations management team to ensure appropriate staffing 
• Partner with operations to create week out staffing schedule with daily updates. 
• Analyze current staffing levels vs. projected workload to determine correct FT/PT staffing ratios in order to maximize productivity 
• Partner with HR to provide staffing recommendations 
• Follow company work rules/guidelines for calling in associates 
• Run weekly query to ensure min/max hours are sustained for each associate 
• Validate accurate timekeeping in Kronos, confirm schedules and make corrections to clockings 
• Ensure associates book to correct GL account 
• Maintain Learning Matrix-cross training spreadsheet for all part-time associates 
• Maintain overtime and average hours reports 
• Review and maintain expense controls 
• Provide information necessary to complete ROF, and assist with seasonal/annual budget planning. 
• Monitor and review monthly expenditures vs. budget and provide meaningful variance analysis, as directed by Finance Manager. 
• Assist in closing process to ensure timely and accurate booking of expense and allocations 
• Other functions deemed necessary by management. 

Qualifications and Competencies

• 2 Year / Associate Degree
• 2-5 Years Experience 
• Must be able to:
  • Understand, communicate effectively and present information to customers, co-workers, and all levels of management
  • Read and understand employment policies and safety rules/procedures in English
• Excellent verbal and written communication skills 
• Excellent organizational skills and analytical skills 
• Sound judgment & decision making skills 
• Displays leadership qualities 
• PC skills – MS Word, Excel, Kronos 
• Ability to work independently 
• Excellent training and follow up skills 
• Good problem solver 
• Flexible work schedule 
• Excellent motivational skills 
• Provide accurate reporting and analysis. 
• Team player 
• Maintain confidentiality 
• Sense of urgency 

Essential Physical Requirements

• Position requires prolonged periods of standing/walking around store or department
• May involve reaching, crouching, kneeling, stooping, climbing ladders, depth perception and color vision 
• Frequent use of computers and other technology necessary to perform job duties, including handheld electronic equipment
• Frequently lift/move up to 25lbs.

Supply Chain Only and Colleagues Working in a Supply Chain Facility except in locations governed by a Collective Bargaining Agreement:  

Random drug testing for all colleagues will be conducted on a monthly or semi-monthly basis, depending upon factors including but not limited to the size of the facility and the number of colleagues on roll. Colleagues will be randomly selected for testing by a third party. Testing must be completed on the same workday the colleague is informed of selection for testing, absent extenuating circumstances. In all circumstances, testing must be completed within 24 hours of notification

This job description is not all-inclusive and may not apply to colleagues covered by a collective bargaining agreement. Macy's Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to an inclusive work environment.

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