Procurement Coordinator (Procurement Expediter & Invoice Resolution Specialist)
AuditFriendly Careers • Tulsa, OK • Full Time • $30–$32 / hour
Posted on Mon, Sep 7, 2026
- Monitor open purchase orders and track material deliveries using dashboards and reports.
- Compare promised versus actual delivery dates and proactively follow up on delays.
- Communicate with suppliers to expedite shipments and ensure timely receipts.
- Maintain accurate records of order status, vendor communications, and reasons for delays.
- Partner with buyers, project managers, and warehouse teams to resolve delivery issues.
- Use automated tools and work queues to prioritize expediting tasks and monitor critical materials.
- Report key performance metrics, including on-time delivery rates and vendor performance trends.
- Review and resolve invoice holds related to purchase orders, quantities, or matching issues.
- Work with Accounts Payable, buyers, and receivers to address discrepancies and process receipts.
- Clarify issues with vendors or internal teams to facilitate accurate and timely invoice payments.
- Document resolution actions and verify successful payment completion.
- Provide guidance or training to users on proper invoicing and receiving procedures.
- Coordinate with Receipt Accounting during monthly accrual reviews for receipt-based accruals.
- Identify and support improvements in expediting and invoice reconciliation processes.
- Ensure full compliance with procurement policies, internal controls, and audit requirements.
- Maintain documentation, workflows, and training materials to support team efficiency.
- Bachelor's degree preferred in Business Administration, IT, or Information Science.
- 3–5 years of experience in supply chain, procurement, or accounts payable functions.
- Strong organizational, analytical, and communication skills.
- Proficiency with procurement and ERP systems such as Oracle, Power BI, and SharePoint.
- Detail-oriented with a problem-solving mindset and ability to prioritize tasks in fast-paced settings.
- Experience with vendor management and performance tracking.
- Familiarity with invoice processing systems and common hold types.
- Understanding of supply chain performance metrics and reporting tools.
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