Payroll Specialist

About Us

We are a full-service mechanical HVAC, plumbing, and specialty piping contractor that offers design and construction services for a variety of markets. Our customers include commercial, medical, and technology, as well as municipalities and government agencies.

Job Summary

The Payroll Specialist is responsible for processing payroll accurately and timely while ensuring compliance with federal, state, and local regulations. This position maintains payroll records, processes employee changes, answers payroll-related questions, and supports audits, reporting, and benefits administration activities. 

Essential Duties & Responsibilities

Include the following. Other duties will likely be assigned. 

• Process weekly, biweekly, or semi-monthly payroll for all employees.  

• Review and verify employee time records, pay rates, deductions, and payroll adjustments.  

• Maintain accurate payroll records and employee data.  

• Process new hires, terminations, promotions, transfers, and pay changes within the payroll system.  

• Ensure compliance with wage and hour laws, tax regulations, and company policies.  

• Prepare payroll reports and reconcile payroll records.  

• Coordinate payroll tax filings and assist with year-end activities, including W-2 processing.  

• Respond to employee inquiries regarding pay, deductions, taxes, and leave balances.  

• Administer garnishments, child support orders, and other required deductions.  

• Assist with audits and provide payroll documentation as requested.  

• Maintain confidentiality of employee and company information.  

• Support Human Resources with benefits administration and employee record maintenance as needed. 

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

PREFERRED EDUCATION and/or EXPERIENCE 

• Associate degree in Accounting, Business Administration, Human Resources, or related field preferred.  

• Minimum of 2 years of payroll processing experience.  

• Experience with payroll software and HRIS systems preferred.  

• Construction industry payroll experience preferred. 

SKILLS

• Strong understanding of payroll practices and employment tax regulations.  

• Proficiency in Microsoft Excel and Microsoft Office applications.  

• Excellent attention to detail and accuracy.  

• Strong organizational and time-management skills.  

• Ability to handle confidential information with discretion.  

• Effective verbal and written communication skills.  

• Ability to meet deadlines in a fast-paced environment. 

LANGUAGE SKILLS 

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations. 

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Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

The physical demands of this position are those associated with working in a typical office environment. 

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees. This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. 

Benefits

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills to contribute to our continued growth and success.

Equal Opportunity Employer

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Geographic Disclosure

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. Equal Opportunity Employer/Veterans/Disabled.

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