Classified - Payroll Specialist

Position:    Payroll Specialist

Location: MSEAC

Schedule: 12 Month, 7:30-4:30 pm, Monday-Friday

Position Available:  Immediately

Compensation:

• Starting range is $24.49 - $26.77, $26.77 - $29.56 if bilingual in English/Spanish
• State Retirement Pension Plan Membership
• Competitive Paid Leave Package
• Paid Single Health and Dental Insurance, Paid Family Health insurance starting 4th year with District
• Eligible for other benefits such as vision insurance, life insurance, flexible spending accounts, and more.

Reports To:    Director of Accounting and Assistant Superintendent of Business Services

Application Procedure:    Interested and qualified applicants are invited to apply online at fremonttigers.org.  Click on Employment and follow application instructions.

Applications Will Be Accepted Until Position is Filled.

All positions are subject to veterans preference. EOE

Employment is subject to background check and work authorization.

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FREMONT PUBLIC SCHOOLS

JOB DESCRIPTION

It is the policy of Fremont Public Schools to not discriminate on the basis of sex, disability, race, color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its educational programs, admission policies, employment policies or other administered programs.  Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the Superintendent.

DEPARTMENT: Business Services

JOB TITLE: Payroll Specialist

REQUIREMENTS:

Education and Experience:

• High school diploma or GED required
• Associate's degree in Accounting, Business Administration, Human Resources, Finance, or a related field preferred
• Three (3) years of progressively responsible payroll, accounting, finance, or human resources experience preferred
• An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered in lieu of the preferred educational requirement

Certification/Licensure:

• None Required

Other Requirements:

• Work twelve (12) months a year.
• Knowledge of federal and state wage and tax laws
• Strong attention to detail and accuracy
• Maintain strict confidentiality and discretion
• Proficient in MS Excel, Word, 10-key, and keyboarding
• Effective oral and written communication skills.
• Ability to perform all duties related to payroll record keeping; compile, organize, tabulate, and file data
• Meet schedules and deadlines
• Complete work with many interruptions
• Ability to understand and follow oral and written instructions.
• Ability to examine and verify documents
• High ability to work independently
• Ability to research payroll related issues

REPORTS TO: Director of Accounting

RESPONSIBILITIES:

1. Prepare monthly, supplemental, and retroactive payrolls
2. Process electronic and paper timesheets
3. Maintain all records connected with payroll deductions including insurance, taxes, retirement, and all other deductions
4. Post and process garnishments
5. Generate quarterly and year-end payroll reports, including 941’s and W-2’s
6. Prepare monthly billings for insurance and other payroll deductions
7. Answer client payroll questions
8. Maintain a high degree of confidentiality regarding payroll functions and employee records information
9. Reconcile payroll accounts payable and monthly bank statement
10. Learn and work effectively in multiple software programs (e.g. School ERP Pro, TCP, Powerschool Records, Selerix, Red Rover, etc.)
11. Help with specific projects as directed and perform other duties as assigned

ESSENTIAL FUNCTIONS:

The essential functions of each employee’s position includes (1) regular, dependable in-person attendance on the job to meet time sensitive demands; (2) the ability to perform the identified tasks and to possess and utilize the identified knowledge, skills, and abilities and to perform the identified work activities; and (3) the ability to perform the physical requirements on their specific job description.

Work requires a good knowledge of common payroll practices which involves a high degree of independent judgement and confidentiality. The job includes keeping informed of District policies, wage and hour and tax rules and regulations. The Payroll Associate should demonstrate personal professionalism and integrity.

PHYSICAL REQUIREMENTS:

OTHER REQUIREMENTS (Intellectual, Sensory): Skills in human relations and skills in written and oral communication. Also need visual and auditory acuity.

WORKING CONDITIONS:

1. Inside – Outside – Both: Inside
2. Climatic Environment: Air conditioned and heated buildings, however some buildings may not be air conditioned.
3. Hazards: Exposure to communicable diseases, building, furniture, and some lifting.