Payroll Specialist

Heritage Building Maintenance

Payroll Specialist

WAGE:

This will be a salary, exempt position. Annual salary will be between $52,000-$57,000, based on qualifications and experience

SCHEDULE:

Schedule may vary based on business need. This position is considered a 40 hours per week position. Flexibility with schedule is possible.

POSITION SUMMARY:

The Payroll Specialist reports directly to the Director of Human Resources and is responsible for processing biweekly payroll through the Rippling platform with complete accuracy and strict adherence to deadlines. This role manages time reports, wage garnishments, benefits administration, and compliance requirements across multiple systems. The ideal candidate thrives on precision, manages their own workflow with minimal oversight, and delivers error-free results within tight timeframes. Accuracy is not a preference; it is the standard.

KEY RESPONSIBILITIES:

• Process biweekly payroll accurately and on time through the Rippling platform.
• Review, validate, and reconcile time and attendance reports; research and resolve discrepancies promptly.
• Enter and maintain employee data (onboarding, scheduling, benefits, terminations) across multiple platforms with zero tolerance for error.
• Administer payroll items including wage garnishments, bonuses, commissions, mileage reimbursements, and other approved payments or deductions.
• Manage benefits-related payroll functions, ensuring accurate deductions and enrollment data.
• Create and maintain tracking spreadsheets for hours, payments, and compliance documentation.
• Respond to employee payroll inquiries with professionalism, discretion, and a service-first mindset.
• Maintain payroll records and support HR recordkeeping functions.
• Ensure compliance with internal policies and all applicable federal and state payroll regulations.
• Partner with HR and management to identify and implement process improvements.
• Complete other related duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

• Payroll processing experience required; experience with Rippling or similar HRIS/payroll platform strongly preferred.
• Exceptional attention to detail with a proven track record of accurate, error-free data entry.
• Demonstrated ability to self-manage workload, prioritize competing deadlines, and deliver results within concise timeframes.
• Strong organization, follow-through, and the flexibility to shift focus as priorities change.
• Proficiency working across multiple platforms and systems simultaneously.
• Clear, professional verbal and written communication skills.
• Proficiency with Microsoft Office, particularly Excel/spreadsheets.
• Knowledge of payroll law, wage and hour regulations, and compliance requirements preferred.
• Business-minded approach to cost awareness, efficiency, and process improvement.
• Ability to work independently while collaborating effectively with HR and leadership.
• Spanish language skills are a strong plus.

QUALIFICATIONS:

• At least 18 years of age. 
• High school diploma or GED. 
• Legally authorized to work in the United States. 
• Ability to communicate proficiently in English. 
• Willingness to complete a criminal background check. 

PHYSICAL DEMANDS & WORK ENVIRONMENT:

This role is primarily sedentary and performed in an office setting. It may occasionally require walking, standing, bending, or carrying items under 50 pounds. This job description is not an employment agreement or contract, and management may adjust the duties of the position as business needs change.

ADDITIONAL DETAILS:

Pay is issued by direct deposit every other Friday. Full-time employees working 30 or more hours per week are eligible for medical, dental, and vision insurance; a 401(k) plan with company match; paid holidays after 90 days; and PTO accrual.

ABOUT HERITAGE BUILDING MAINTENANCE:

Heritage Building Maintenance is a commercial janitorial management company dedicated to providing superior contract custodial services using advanced products and technologies. Our culture emphasizes teamwork, trust, and community. 

Heritage is an Equal Opportunity Employer.

Heritage Building Maintenance provides equal employment opportunities to all employees and applicants and does not discriminate on any basis prohibited by law. This includes race, color, sex, age, pregnancy, religion, national origin, citizenship status, disability, marital status, sexual orientation, gender identity, military service, genetic information, or any other protected class under local, state, or federal law. Equal employment opportunity applies to all aspects of employment, including recruitment, selection, compensation, benefits, promotion, demotion, layoff, termination, and other terms and conditions of employment.

This employer participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. The E-Verify Participation and Right to Work Posters are available upon request.