Payroll Specialist

The Part-time Payroll Specialist plays a critical role in ensuring accurate, timely, and compliant payroll processing across the organization.  This position is responsible for supporting weekly and bi-weekly payroll operation, maintaining accurate employee records, and partnering with management to resolve timekeeping and payroll-related matters. 

The Payroll Specialist reports to the Payroll Manager.

Essential Duties and Responsibilities

1. Accurately prepare weekly payroll using Paycom for 1,200 employees.
2. Gather, review, and format payroll reports from multiple vendors and systems to maintain accurate employee records.
3. Partner with store management to ensure accurate timekeeping and compliance with applicable contractual and payroll requirements.
4. Handle special payments and off-cycle adjustments, including garnishment.
5. Maintain data quality of Payroll system and collaborate with other departments across the company.
6. Generate payroll reports for Managers to review.
7. Support timely funding of 401k contributions, FSA, and HSA contributions.
8. Other duties as assigned by the Payroll Manager or Director of HR Operations.

Supervisory Responsibilities

None

Education & Experience

• Associate’s degree in HR, accounting, business, or related field, or equivalent work experience.
• Minimum of 2 years of multi-state, multi-employer payroll processing experience.
• Preferably experience in retail, grocery, or union environments.
• Proficiency in Paycom is beneficial.
• Strong knowledge of ERISA, federal, and state regulations impacting payroll and benefits programs.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office, with advanced skills in Excel.
• Excellent organizational skills and attention to detail.
• Strong financial and analytical skills.
• Strong collaboration skills
• Ability to maintain the confidentiality of protected information.

Competencies (Knowledge, Skills, and Abilities)

Financial Analysis- Performs analytical research, develops Excel reports, and monitors program compliance and financial viability.

Customer Service - Manages difficult or emotional customer situations in a professional manner; Responds promptly to customer needs; Responds to requests for service and assistance; meets commitments.

Teamwork - Contributes to building a positive team spirit; puts team success above own interests.

Ethics - Works with integrity and ethics; upholds organizational values.     

Interpersonal Skills - Maintains confidentiality; listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Professionalism - Approaches others in a tactful manner; reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Computer Literate - Must be proficient in MS Excel, MS Word, MS PowerPoint, and MS Teams.

Work Environment/Physical Demands:

The physical demands described here must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Ability to sit for long periods of time.
• Lifting of items 10-15 lbs.

HAC, Inc. provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.