Payroll Specialist

Purpose of Position:

Provide timely and accurate payroll processing, maintaining the payroll systems and related data to comply with applicable federal, state and local regulatory reporting requirements and corporate guidelines and provide customer service to employees, management, benefit partners and government agencies. 

Uphold the organization’s vision, mission, and corporate values. Demonstrate understanding of and compliance with organization’s policies, procedures, code of conduct and work rules.

Essential Functions:

• Coordinate the organization’s work flow such that all payroll transactions (standard and manual) are processed accurately and assist the general ledger team with payroll-related reconciliation issues
• Cooperatively partner with management, finance department and human resources to research evaluate, analyze and adopt policies and procedures that impact process improvements
• Proactively communicate with employees concerning payroll questions and confidently communicate payroll and benefit rules regulations and policies
• Monitor the payment of payroll liabilities, process reports and develop ad hoc financial and operational reporting when necessary
• Continue personal and professional development to enhance job related competency; participate in educational sessions and training required for software systems and taxations rulings
• Prepare all payroll related tax reports including quarterly 941s, State of Alaska ESC, W-2s, Form 990, while maintaining IRS files in a logical and organized manner which allows for timely retrieval of records
• Perform other duties as assigned

Personal Traits:

All Norton Sound Health Corporation employees are expected to consistently demonstrate the organization’s values: integrity, cultural sensitivity and respect for traditional values, continual learning and improving, compassion, teamwork and pride. Employees are expected to demonstrate integrity, professionalism, accountability, cooperation with and consideration of others.

Required Knowledge:

All Norton Sound Health Corporation employees are expected to have general knowledge of typical office technologies such as computers, printers, copiers, fax machines, and typical office software.

Job Specific knowledge is listed below:

• Knowledge of payroll processing standards and practices
• Knowledge of federal and state payroll retulations 
• Knowledge or familiarity with Microsoft Office, Meditech, Kronos and ADP
• Knowledge of process improvement and best practices

Required Skills and Abilities:

All Norton Sound Health Corporation employees are expected to have a broad range of skills and abilities centered around a strong patient focus, efficient performance, and teamwork. All employees should have patient/customer service skills, interpersonal skills and good communication skills. All employees should have the ability to manage their time and organize their work to ensure efficient performance. In addition, all employees should have the ability to follow policy, procedure and instructions, actively communicate with their supervisors to ensure understanding and manage their work accordingly. Finally, all employees should have the ability to understand and manage patient/customer confidentiality.

Job specific skills and abilities are listed below: 

• Above average customer service skills being open, honest and tactful
• Above average organizational skills, effeciency, multi-tasking, etc.
• Professionalism: accountability, confidentiality, ethics, reliability, teamwork
• Above average communication skills including the ability to assist management with understanding difficult concepts

Minimum Requirements

Physical Requirements:

∙Use hands and arms to operate office or clinical equipment

∙Sit more than half the workday

∙Stand and/or walk less than half the workday

∙Bend, stretch, twist, crouch and/or reach

∙View electronic monitors for prolonged periods of time

∙Use hands and arms for repetitive motion tasks consistently for more than one hour at a time

∙Lift or carry unaided less than 25 pounds

∙See and hear with normal acuity

Working Conditions:

∙Work is conducted in a standard office environment

∙Minimal travel is required (less than 25% of the time)

∙If travel is required, travel may be on a large or small (less than 16 passenger) aircraft