Payroll Coordinator

Payroll Coordinator

Pace Academy is an independent college preparatory school in Atlanta, Ga., with an enrollment of 1,150 students in Pre-First through 12th grade. The school provides a learning environment that cultivates global citizenship, a spirit of service, respect for differences and strong character in its students. Our commitment to a diverse, equitable and inclusive culture is reflected in a community in which differences are embraced, and students, parents/caregivers, faculty and staff have a sense of belonging.

At Pace, we hire culturally competent and responsive candidates who believe in the critical importance of diversity, equity and inclusion in the life of a school and can effectively incorporate those principles in their work. Pace actively seeks candidates from historically underrepresented populations.

The Payroll Coordinator is a critical role that manages the payroll process for 250+ employees.  The ideal candidate is proactive and has good communication skills with a strong attention to detail.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll 

• Prepare, reconcile and process mid-month payroll for hourly employees.

• Prepare, reconcile and process end-of-month payroll for salary and hourly employees.

• Compile and review additional payroll requests for appropriate documentation, backup and approval before processing with the end-of-month payroll, including but not limited to coaching stipends, substitute pay, trip stipends, gameday duties, recurring duties and other pays for additional faculty/staff duties each month.

• Prepare and upload retirement plan contributions for each payroll.

• Update payroll records for pay rates (changes for hourly and salaried employees) and voluntary deductions (employee benefits, retirement, etc).

• Reconcile employee benefit elections to insurance provider monthly premiums and employees’ payroll deductions.

• Respond to employee inquiries and update documentation in a timely manner.

• Prepare journal entries to record payroll, benefit and retirement allocations.

• Reconcile activity in payroll cash account and prepare additional journal entries.

General/Administrative

• Manage emails to respond within a reasonable timeframe, follow up to all messages received and complete open items.

• Assist with tracking and filing human resources documents as needed.

• Assist students, parents/caregivers, faculty and staff who have questions for the Business Office.

• Assist with other projects, areas of the month-end accounting close, tracking, reporting and office/administrative duties as needed and assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's degree preferred

• Minimum 3 years of payroll experience strongly preferred

• Experience with ADP Workforce Now software strongly preferred

• Ability to efficiently organize, multitask and prioritize duties with attention to detail

• Proficient in Excel with ability to reconcile multiple sets of data

• Ability to professionally interact with parents, students, employees and vendors

• Excellent verbal and written communication

• Must be able to work year round on campus, in-person

WORKING CONDITIONS:

• Ability to sit at a computer terminal for an extended period

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone and keyboard

Department: Business Office

Reports To: CFO

FLSA Status: Exempt, 12-Month Position

Pace offers a complete benefits package, including medical, dental and vision insurances, a 403(b) plan with a generous match, paid term life and disability insurances, supplemental insurance plans and Flexible Spending Accounts.

How to Apply:  Attach the following in a Word or PDF format; Resume, Cover Letter, List of three references when applying online.

Equal Employment Opportunity Employer