Payroll Coordinator

Job Overview Summary: 

Assist the Administrator with all payroll and benefit functions related to the facility.

 Functions: 

• Generate Punch Exception Report in Kronos and resolve issues 

• Prepare all new hire paperwork and payroll change forms for terms and status changes 

• Enter all Paid Time Off/ Vacation/Sick/ Bereavement / Jury Duty / Personal Leave requests into Kronos 

• Email all new hire paperwork and status changes once completed to Corporate Payroll timely 

• Direct employees to register and log into Paychex directly to view their pay stubs and employee information for accuracy 

• Utilize the Supplemental Payroll Form provided each pay period to enter and maintain pick up shift Bonuses/Holiday Bonuses/ Labor Distribution between facilities 

• Follow up on any corrections still not addressed from prior pay period 

• Compare facility schedule to the pay period timecards in Kronos and determine if any employees are missing or if any employee has missing days/ hours worked (this should/could also be completed after each individual work week) 

• Audit the Pre-Payroll Register for accuracy, ensure all employees are accounted for, paid properly and all time off has been processed 

• Be available to staff members to distribute pay stubs/ live checks and answer any questions they may have regarding their pay check 

• Provide employees with Benefit Enrollment instructions and information 

• Help facilitate Benefits Open Enrollment 

• Help facilitate distribution of W2 and 1095c forms annually 

Qualifications:

A minimum of a high school education or high school equivalency diploma. (Required). Prior experience with payroll and timekeeping (Preferred). 

Knowledge and Skills: 

PAYROLL COORDINATOR Page 2 of 3 

• Customer Service Oriented 

• Detail oriented 

• Ability to use a computer 

• Demonstrates organizational and critical thinking skills 

• Strong interpersonal skills 

• Ability to work independently, problem solve and make decisions as necessary 

• Ability to create a resident-centered environment 

• Knowledge of policies and procedures and state and federal regulations 

Required Responsibilities: 

Successful demonstration of work standards, quality work product, productivity, and job knowledge are standard expectations for all company employees. 

Core Competencies: 

• Caring/Compassion 

• Accountability 

• Dependability 

• Adaptability/Flexibility 

• Effective Communication 

• Confidentiality 

• Team Player 

• Dedication 

PHYSICAL DEMANDS

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Amount of Time

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This job has special vision requirements.

• Close Vision (clear vision at 20 inches or less)
• Distance Vision (clear vision at 20 feet or more)
• Color Vision (ability to identify and distinguish colors)
• Peripheral Vision (ability to observe an area that can be seen
  up and down or to the left and right while eyes are fixed on a
  given point)
• Depth Perception (three-dimensional vision; ability to judge
  distances and spatial relationships)
• Ability to Adjust Focus (ability to adjust eye to bring an object
  into sharp focus)
• No Special Vision Requirements

This job has special hearing requirements.

• Ability to hear alarms on equipment
• Ability to hear client call
• Ability to hear instructions from physician/department staff