Payroll Coordinator

Overview of Key Responsibilities

• Process bi-weekly and semi-monthly payroll accurately and on time.
• Review timesheets, employee earnings, deductions, taxable benefits, and payroll adjustments.
• Maintain payroll records and ensure compliance with payroll legislation and organizational policies.
• Prepare Records of Employment (ROEs), T4s, and other payroll-related filings.
• Update employee payroll and benefits information, including new hires, salary changes, and terminations.
• Respond to employee payroll inquiries and resolve discrepancies.

• Prepare payroll reports and provide payroll-related analysis as required.
• Support internal and external audits by maintaining accurate documentation.
• Ensure payroll practices comply with Saskatchewan employment standards and applicable regulations.

• Coordinate office supply orders and maintain organized payroll and employee records.
• Provide administrative support for organizational programs and special projects.

• Identify opportunities to improve payroll processes, accuracy, and efficiency.
• Work collaboratively with the finance leadership team to implement process and system enhancements.

• Work with managers and administrative staff to support payroll operations and organizational objectives.

• Post-secondary education in Accounting, Finance, Business Administration, or a related field; a minimum of 2 years of experience in payroll processing and benefits administration, preferably within a non-profit organization.
• Payroll Compliance Practitioner (PCP) certification or equivalent is an asset.
• Proficiency in QuickBooks or related payroll software and Microsoft Office Suite, particularly Excel; experience with Human Resources Information Systems (HRIS) is an asset.
• In-depth understanding of payroll regulations and relevant Saskatchewan employment standards.
• Excellent verbal and written communication abilities, with a focus on clarity, professionalism, and confidentiality.
• Strong organizational and time-management skills, capable of managing multiple tasks and meeting strict deadlines.
• High degree of accuracy in data entry, record-keeping, and financial reporting.
• Demonstrated ability to identify issues, analyze data, and develop effective solutions.
• Commitment to maintaining the highest standards of confidentiality regarding employee information and organizational data.

• Early Learning
• Before & After School Programs
• Neighbourhood Clubs
• Summer Camps
• Youth Employment Readiness Programs
• Parenting Supports
• Mental Health initiatives