Academic Operations and Student Payroll Coordinator

A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities. 

Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We Are Looking For

Baylor University is seeking an Academic Operations and Student Payroll Coordinator. The primary purpose of this position is to support the Graduate School’s academic operations by providing administrative, operational, and compliance-focused support across student records, degree progress, and graduate assistant processes. The role serves as a key liaison between students, departments, and administrative offices, ensuring accurate records, policy adherence, and effective communication. Additionally, it contributes to maintaining institutional integrity through support of graduation certification, catalog management, and graduate assistant employment and payroll functions.

A high school diploma and one year of relevant work experience are required. A bachelor’s degree and two years of relevant work experience are preferred. Additional education or experience may be considered in lieu of one another. 

All applicants must be currently authorized to work in the United States on a full-time basis. 

What You Will Do

• Support graduation certification, degree audits, academic record maintenance, and respond to student and departmental inquiries
• Assist the Director of Graduate Payroll by coordinating GA hiring, payroll processing, workload monitoring, funding appeals, and ensuring compliance with employment policies
• Serve as a key point of contact for students and campus partners, providing guidance on academic processes, policies, and records-related questions
• Assist with catalog updates, curriculum committee processes, and maintaining accurate documentation of program changes
• Maintain accurate records and enter data across systems such as Banner, uAchieve, and OnBase to ensure compliance and audit readiness
• Perform all other duties as assigned to support Baylor’s mission
• Ability to comply with university policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.  To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds.  Also, explore our great hometown of Waco and the many opportunities to engage locally.  If you are new to Central Texas, This is Waco!