Payroll & Benefits Administrator

JOB DESCRIPTION

Reporting to Vice President Human Resources, the Payroll & Benefits Administrator (PBA) works to achieve goals and objectives as part of a Shared Services team by coordinating the day-to-day administration of payroll and benefits. This role requires knowledge of human resources, payroll, and benefits administration processes. The Payroll & Benefits Administrator ensures accurate and timely processing of payroll, maintains accurate benefits records, assists employees with benefits-related questions, and supports compliance with applicable laws and policies. The position works closely with HR and other departments to ensure smooth operations and positive employee experience.

MEXCOR Values

All-In: Being Accountable; If it’s to be, it’s up to me.

People: Growing and building partnerships within a family dynamic.

Future Thinking: Innovative and disruptive in our approach.

DUTIES AND RESPONSIBILITIES

Payroll Administration

·       Support HR leadership with ensuring supervisors submit an accurate and timely pay files

·       Prepare and process payroll in a timely manner, according to the established timeline

·       Administer employee deduction and deferral administration including benefits and garnishments

·       Management of employer benefit contributions, reimbursements, and expense reports in payroll

·       Ensure compliance with all federal and state regulations that impact payroll

·       Answer employee questions and assist with changes

·       Flag unlawful or unusual items or trends in time and attendance tracking or paid time off portals

·       Collaborate with HR leaders to identify strengths and weaknesses for change and streamline processes

·       Provide and explain annual total compensation statements to employees

Payroll Tax Administration

·       Payroll taxes (federal, state, and local) withheld each pay run and ensure tax payments happen

·       Assist HR leadership with local, county, state and federal tax account creation and management

·       Review and file the quarterly tax packages in SharePoint

·       Ensure Form 941 quarterly and Form 940 at the end of each year are filed properly

·       Ensure the payroll system processes and files W-2 & 1099

·       Ensure New Hire Reporting occurs

Additional Human Resources Responsibilities

·       Leave of Absence Administration: Collaborate with HR team to ensure proper coordination with payroll and benefits.

·       Paid time off holiday and accrual management

·       Work with HR leaders to file all other government reporting

Benefits Administration

·       Update the ACA portal monthly to ensure accuracy

·       Ensure COBRA administration is accurate through WEX

·       Annual retirement plan testing and reporting support to 401(k) vendor

·       Ensure employee files are complete and accurate in the 401(k) portal

·       Process 401(k) payroll files on or before each payday

·       Process HSA (Health Savings Account) employee deferrals on or before each payday

·       Collaborate with HR leadership to ensure a smooth open enrollment season

·       Ensure benefit book and one-pager is current

·       Verify employee 401(k) deferrals and loans to ensure payroll accuracy

·       Reconcile statements, ensuring staff count and changes are accurate in premiums

Behavior & Communication Expectations

·       Collaborate with Head of HR to strategize on issues that disrupt goal achievement

·       A high level of professionalism and confidentiality is crucial to this role

·       Establish and maintain effective working relationships with staff, department leaders and HR department with the purpose of:

o   Being approachable at all times

o   Being known as a trusted resource for knowledge and guidance

·       Desire to deliver excellence – Always looking for the very best product in what we do

·       Living Above the Line – Exhibiting ownership, accountability and responsibility

·       Engaged – Ensuring we all care about Mexcor and the work we do, from the top - down

·       Responsive – We do what we say in a timely manner

·       Respected – As professionals, we are known for accuracy in all we say and do

·       Confident – Trust in our ability to be successful and make good decisions

COMPETENCIES

·       Attention to Detail: Is thorough and accurate in completing tasks; checks work for accuracy and completeness. Detects errors and inconsistencies and takes action to correct them.

·       Functional/Technical Skills: Has the functional and technical knowledge and skills to perform the job at a high level of accomplishment.

·       Customer Focus: Is dedicated to meeting the expectations and requirements of internal customers; gets first-hand employee information and uses it to improve services; acts with employees in mind; establishes and maintains effective relationships with employees and gains their trust and respect.

·       Integrity and Trust: Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent self for personal gain.

·       Organizing: Can marshal resources to get things done; uses resources effectively and efficiently; arranges information and files in a useful manner; follows established processes to ensure work is completed on time and accurately.

EXPERIENCE AND EDUCATION

·       Bilingual with professional fluency in Spanish and English, highly preferred

·       Payroll certification, HRCI or SHRM certification preferred

·       3-5 years of experience in payroll preferred

·       Knowledge of the industry preferred

·       Strong PC application skills in Microsoft Office Suite

·       Ability to manage multiple projects effectively and professionally

·       Strong organizational and project management skills

·       Excellent communication skills

·       The ability to interact across teams in a fast-paced environment

·       Financial understanding and acumen

·       Must be proactive, resourceful, and efficient

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Drug-Free Workplace: The Company is committed to maintaining a safe, healthy, and productive work environment. Employees are expected to report to work free from the effects of illegal drugs, alcohol, marijuana/THC, or any substance that may impair their ability to perform their job safely and effectively. Employment may be contingent upon successfully passing applicable drug and alcohol screenings, and employees may be subject to testing as permitted by company policy and applicable law.

Mexcor provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This EEO policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Employment with Mexcor is at will. This means employment is for an indefinite period of time and it is subject to termination by you or Mexcor, with or without cause, with or without notice, and at any time.