Payroll Administrator

Company Description

FLINT is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and top-tier talent, we deliver high-quality services as we help our customers bring their resources to our world.

Job Description

FLINT is seeking an experienced Payroll Administrator for our Calgary or Edmonton office. In this critical role, you will ensure the accurate and timely processing of payroll while maintaining compliance with federal and provincial legislation, company policies, and payroll best practices. Reporting to the Payroll Manager, you will be a trusted payroll partner, supporting employees and leaders across the organization through exceptional service, accurate reporting, and payroll expertise.

We're looking for a detail-oriented professional who thrives in a fast-paced environment, enjoys solving complex payroll challenges, and takes pride in delivering a seamless employee experience. Your strong analytical skills, commitment to accuracy, and ability to build positive working relationships will contribute directly to operational excellence and employee satisfaction.

What would you be doing?

Payroll Administration & Processing

• Administer and process union and non-union weekly payroll for employees and contractors, ensuring accurate and timely payments, deductions, direct deposits, and payroll adjustments.
• Review payroll data for accuracy and completeness, resolving discrepancies before payroll processing deadlines.
• Process employee status changes, earnings adjustments, taxable benefits, and deductions in accordance with company policies and legislative requirements.
• Respond to employee payroll inquiries in a timely, professional, and confidential manner.

Compliance & Record Management

• Maintain payroll records and employee files in compliance with legislative requirements, audit standards, and confidentiality protocols.
• Ensure adherence to federal and provincial payroll legislation, including employment standards and tax regulations.
• Prepare and remit payroll-related filings, including source deductions, payroll taxes, TD1 forms, Records of Employment (ROEs), and year-end tax documentation.
• Support internal and external payroll audits by providing accurate records and supporting documentation.

Reporting & Reconciliation

• Reconcile payroll accounts and investigate discrepancies to ensure financial accuracy.
• Prepare payroll journal entries and support month-end and year-end financial reporting activities.
• Assist with annual bonus processing and other compensation-related initiatives.
• Generate regular and ad hoc payroll reports for internal stakeholders and leadership teams.

Systems & Process Improvement

• Monitor payroll systems and processes to ensure data accuracy and operational efficiency.
• Audit payroll reports to identify and correct errors or inconsistencies.
• Liaise with payroll system vendors and internal departments to resolve issues and implement system improvements.
• Contribute to continuous improvement initiatives that enhance payroll processes, reporting, and compliance.

Perks of the job 

• Comprehensive insurance and benefits package 
• Health Care Spending Account 
• Paid vacation 
• Competitive compensation 

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent combinations of education and experience will be considered.
• Minimum 5 years of progressive payroll experience in a computerized payroll environment, experience with unionized payroll is considered an asset.
• Canadian Payroll Association (National Payroll Institute) certification is considered an asset.
• Strong understanding of Canadian payroll legislation, taxation, employment standards, and payroll compliance requirements.
• Experience with UKG and IFS systems is considered an asset.
• Demonstrated ability to manage multiple priorities and meet strict payroll deadlines while maintaining accuracy.

Additional Information

Offers of employment are conditional on the successful outcome of a criminal background check.

Candidates shortlisted will be required to complete the Profile TRAITS Survey.   

The purpose of the TRAITS Survey tool is to assist FLINT in understanding the behaviors of individuals to support the best use of their strengths, abilities, and potential.  

Our Commitment to Our People  

When you join FLINT, we make these promises:  

• Your work will matter. The projects you'll help build will serve communities for generations.  
• Your growth is our priority. We'll invest in your development and create paths for advancement.  
• Your voice will be heard. Your experience and ideas will shape how we tackle challenges.  
• Your team will support you. You'll work with people who want to see you succeed.  
• Your ambition will be rewarded. As you grow, FLINT grows – and we recognize those who help us build better.  

Shape Your Future. Strengthen Your Craft. Leave A Legacy.

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