Payroll Administrator Internship

Are you an organized, detail-oriented payroll professional who takes pride in accuracy and enjoys working in a fast-paced, collaborative environment? We’re looking for a Payroll Administrator to join The Care Group on a 4-month temporary contract and play an important role in supporting accurate and timely payroll and benefits administration across our care sites.

This is a great opportunity for someone with full-cycle payroll experience who enjoys working with multiple stakeholders and is comfortable managing confidential information, competing priorities, and strict payroll deadlines.

Schedule: Monday to Friday, 8:30am – 4:30pm
Location: Coquitlam, BC – Onsite
Employment Type: Temporary, 4-Month Contract

Key Responsibilities

• Process hourly and salaried payroll across multiple union and non-union sites using ComVida.
• Review and verify timesheets, attendance, overtime, vacation, leaves of absence, and other payroll-related information.
• Collaborate with Office Managers to ensure accurate hours balancing, payroll processing, bank submissions, and payroll reporting.
• Process employee status changes, including new hires, terminations, transfers, leaves, and wage changes.
• Generate Records of Employment (ROEs), calculate final pay, and coordinate benefit changes or cancellations as required.
• Prepare payroll reports, remittances, and documentation for vendors, government agencies, and Health Authorities, including CRA, WCB, HSCIS, and EHT.
• Administer and maintain employee pension, insurance, savings, and benefit plans, including MPP, Group RRSPs, and extended health benefits.
• Maintain accurate payroll and benefits information in ComVida and ensure updates are processed in a timely manner.
• Support payroll and benefits administration related to current and newly ratified collective agreements.
• Prepare payroll and benefits-related reconciliations, including general ledger accounts.
• Support month-end, quarter-end, and year-end payroll reconciliation processes.
• Assist with year-end processing, including T4s and applicable pension reporting.
• Maintain accurate and up-to-date employee payroll files and records.
• Prepare and maintain seniority lists for Directors of Care and union representatives as required.
• Process union leave reimbursement invoices and related remittances.
• Track applicable Criminal Record Check and work permit requirements and ensure renewals are kept up to date.
• Respond to employee and management payroll and benefits inquiries in a timely and service-oriented manner.
• Assist with payroll and benefits projects, including system updates, process improvements, system rollouts, and organizational changes or acquisitions.
• Identify opportunities to improve the efficiency and accuracy of payroll processes.
• Maintain a high level of confidentiality and discretion when handling sensitive employee and payroll information.
• Perform other related duties as assigned.

Qualifications & Skills

• Minimum 1–2 years of full-cycle payroll experience, preferably in a high-volume environment.
• Experience processing payroll across multiple locations and/or union and non-union environments is considered an asset.
• Experience with ComVida payroll software is preferred.
• PCP designation or working toward a PCP designation is preferred.
• Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, Teams, and OneDrive.
• Strong understanding of payroll processes, benefits administration, and applicable payroll requirements.
• Excellent attention to detail and accuracy.
• Strong organizational, multitasking, and time-management skills, with the ability to meet strict payroll deadlines.
• Demonstrated ability to maintain confidentiality and exercise sound judgment and discretion.
• Strong communication and interpersonal skills, with the ability to build positive relationships with employees, management, site leadership, unions, and external agencies.
• Strong problem-solving skills and the ability to effectively resolve payroll-related issues.
• Flexible and adaptable, with the ability to respond positively and professionally to changing priorities.
• Service-oriented and committed to supporting employees and internal teams.
• Ability to work independently while contributing effectively as part of a team.
• Positive attitude, strong work ethic, and willingness to support the team as needed.
• Genuine respect and compassion for vulnerable individuals and the residents we serve.
• Previous experience in long-term care or healthcare is considered an asset.

Why Join Us?

At The Care Group, we don’t just care for our residents—we care about our people. When you join our team, you become part of a community rooted in integrity, collaboration, and compassion.

This temporary opportunity offers the chance to contribute your payroll expertise in a meaningful healthcare environment while working alongside a collaborative team that supports care teams across multiple sites.

Apply today and bring your payroll expertise to The Care Group!
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