Payroll/Accounts Payable Specialist - Full Time

Time Type:

Hours per Pay Period:

Shift:

Minimum:

Maximum:

Department:

Current Bay Area Hospital Employee: If you are a current Bay Area Hospital employee, please apply through the Workday internal career site.

The future looks bright at Bay Area Hospital, and we are always searching for quality people to join our team. We offer a great atmosphere, competitive pay, a wide array of benefits, and many growth opportunities for our employees.

Job Description:

EXPECTATION FOR ALL EMPLOYEES

Support the organization’s mission, vision and values by adhering to the behavioral standards of Bay Area Hospital.  Effective communication skills and the ability to work effectively with people from various backgrounds are critical.

POSITION SUMMARY

This position ensures, maintains, and processes accurate payroll records and employee files in accordance with State/Federal laws, contractual agreements, and hospital policies. This position also reviews, inputs, and processes accounts payable.  This position works in coordination with a second Payroll/AP Specialist to always ensure adequate payroll and accounts payable coverage.

PRINCIPLE DUTIES AND RESPONSIBILITIES

• Independently administers day-to-day payroll operations, ensuring accurate and timely payroll processing in compliance with federal and state wage and hour laws, tax regulations, collective bargaining agreements, and Hospital policies.
• Reviews, analyzes, and interprets payroll requirements, collective bargaining agreement provisions, policies, and applicable regulations to determine appropriate payroll treatment and resolve complex payroll issues.
• Exercises independent judgment in reviewing employee pay, timekeeping, deductions, premiums, differentials, retroactive adjustments, and other payroll transactions; identifies discrepancies and determines appropriate corrective action.
• Performs and validates gross-to-net payroll processing, reviewing payroll results for accuracy, compliance, and unusual or high-risk transactions prior to final processing.
• Serves as a payroll subject-matter resource to Human Resources, leaders, employees, and other departments regarding payroll practices, wage calculations, timekeeping requirements, and application of payroll-related policies and contractual provisions.
• Identifies payroll compliance risks and independently researches and resolves complex payroll matters, escalating significant legal, contractual, financial, or policy concerns to appropriate leadership when necessary.
• Evaluates payroll processes and internal controls and recommends improvements to strengthen accuracy, compliance, efficiency, and data integrity.
• Maintains accurate payroll records and employee payroll files in accordance with federal and state requirements, collective bargaining agreements, record-retention requirements, and Hospital policies.
• Collaborates with Human Resources and other departments to evaluate payroll-related issues, determine cross-functional impacts, and support consistent application of payroll practices.
• Processes and reviews accounts payable transactions, including vendor invoices, payment documentation, coding, and other supporting information, to ensure accuracy and compliance with established financial controls.
• Initiates and reviews accounts payable settlement runs, including ACH vendor payments and check processing, and resolves discrepancies or exceptions prior to payment.
• Independently researches and resolves payroll and accounts payable discrepancies with employees, leaders, vendors, and internal departments.
• Coordinates with the second Payroll/Accounts Payable Specialist to maintain appropriate payroll and accounts payable coverage, continuity, and internal controls.
• Completes payroll and accounts payable reconciliations, reporting, analysis, audits, and special projects as assigned.
• Maintains strict confidentiality and exercises appropriate discretion when handling employee compensation, payroll, banking, tax, and other sensitive financial information.

SKILLS AND ABILITIES

• Communicate and work effectively with employees, management, and the public
• Maintain confidentiality, think and act independently with minimal supervision
• Complex problem solving
• Analytical skills necessary for review and analysis of employee timecards, purchase orders, and vendor invoices; ensuring accurate payment of employee wages, and vendor invoices
• Regular, consistent, and punctual attendance
• Ability to use a personal computer and various software programs applicable to the position (including Microsoft Office Excel and Word, ERP, online portals, etc.)
• Ability to operate applicable office equipment
• Excellent time management, organization, and prioritization skills
• Listens and communicates well, both written and verbal
• Excellent grammar, spelling and proofreading skills
• Efficient follow-up with all staffing levels

EDUCATION/CERTIFICATIONS/LICENSES/DEGREES

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred (or equivalent combination of education and experience)
• Certified Payroll Professional (American Payroll Association) desirable

EXPERIENCE

• Minimum of two or more years of payroll, accounts payable, or general ledger accounting experience, preferred

GENERAL INFORMATION

Union Affiliation:  None

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities and job skills required. 

Physical/Mental/Environmental Requirements

• Requires extensive sitting with periodic standing and walking
• May be required to lift up to 20 pounds
• Requires significant use of personal computer, phone, and general office equipment
• Needs adequate visual acuity, ability to grasp and handle objects
• Needs ability to communicate effectively through reading, writing, and speaking in person and on telephone
• May require off-site travel

EXPECTATION FOR ALL EMPLOYEES

Support the organization’s mission, vision and values by adhering to the behavioral standards of Bay Area Hospital.  Effective communication skills and the ability to work effectively with people from various backgrounds are critical.

POSITION SUMMARY

This position ensures, maintains, and processes accurate payroll records and employee files in accordance with State/Federal laws, contractual agreements, and hospital policies. This position also reviews, inputs, and processes accounts payable.  This position works in coordination with a second Payroll/AP Specialist to always ensure adequate payroll and accounts payable coverage.

PRINCIPLE DUTIES AND RESPONSIBILITIES

• Independently administers day-to-day payroll operations, ensuring accurate and timely payroll processing in compliance with federal and state wage and hour laws, tax regulations, collective bargaining agreements, and Hospital policies.
• Reviews, analyzes, and interprets payroll requirements, collective bargaining agreement provisions, policies, and applicable regulations to determine appropriate payroll treatment and resolve complex payroll issues.
• Exercises independent judgment in reviewing employee pay, timekeeping, deductions, premiums, differentials, retroactive adjustments, and other payroll transactions; identifies discrepancies and determines appropriate corrective action.
• Performs and validates gross-to-net payroll processing, reviewing payroll results for accuracy, compliance, and unusual or high-risk transactions prior to final processing.
• Serves as a payroll subject-matter resource to Human Resources, leaders, employees, and other departments regarding payroll practices, wage calculations, timekeeping requirements, and application of payroll-related policies and contractual provisions.
• Identifies payroll compliance risks and independently researches and resolves complex payroll matters, escalating significant legal, contractual, financial, or policy concerns to appropriate leadership when necessary.
• Evaluates payroll processes and internal controls and recommends improvements to strengthen accuracy, compliance, efficiency, and data integrity.
• Maintains accurate payroll records and employee payroll files in accordance with federal and state requirements, collective bargaining agreements, record-retention requirements, and Hospital policies.
• Collaborates with Human Resources and other departments to evaluate payroll-related issues, determine cross-functional impacts, and support consistent application of payroll practices.
• Processes and reviews accounts payable transactions, including vendor invoices, payment documentation, coding, and other supporting information, to ensure accuracy and compliance with established financial controls.
• Initiates and reviews accounts payable settlement runs, including ACH vendor payments and check processing, and resolves discrepancies or exceptions prior to payment.
• Independently researches and resolves payroll and accounts payable discrepancies with employees, leaders, vendors, and internal departments.
• Coordinates with the second Payroll/Accounts Payable Specialist to maintain appropriate payroll and accounts payable coverage, continuity, and internal controls.
• Completes payroll and accounts payable reconciliations, reporting, analysis, audits, and special projects as assigned.
• Maintains strict confidentiality and exercises appropriate discretion when handling employee compensation, payroll, banking, tax, and other sensitive financial information.

SKILLS AND ABILITIES

• Communicate and work effectively with employees, management, and the public
• Maintain confidentiality, think and act independently with minimal supervision
• Complex problem solving
• Analytical skills necessary for review and analysis of employee timecards, purchase orders, and vendor invoices; ensuring accurate payment of employee wages, and vendor invoices
• Regular, consistent, and punctual attendance
• Ability to use a personal computer and various software programs applicable to the position (including Microsoft Office Excel and Word, ERP, online portals, etc.)
• Ability to operate applicable office equipment
• Excellent time management, organization, and prioritization skills
• Listens and communicates well, both written and verbal
• Excellent grammar, spelling and proofreading skills
• Efficient follow-up with all staffing levels

EDUCATION/CERTIFICATIONS/LICENSES/DEGREES

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred (or equivalent combination of education and experience)
• Certified Payroll Professional (American Payroll Association) desirable

EXPERIENCE

• Minimum of two or more years of payroll, accounts payable, or general ledger accounting experience, preferred

GENERAL INFORMATION

Union Affiliation:  None

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities and job skills required. 

Physical/Mental/Environmental Requirements

• Requires extensive sitting with periodic standing and walking
• May be required to lift up to 20 pounds
• Requires significant use of personal computer, phone, and general office equipment
• Needs adequate visual acuity, ability to grasp and handle objects
• Needs ability to communicate effectively through reading, writing, and speaking in person and on telephone
• May require off-site travel

Compensation Grade:

Compensation Grade Profile:

Bay Area Hospital is an Equal Opportunity Employer.

Anti-Retaliation Notice