Payroll & Accounting Specialist

Job Details

Job Location: Grand Rapids, MI (Hybrid)
Position Type: Full Time
Schedule: Monday–Friday, 8:30 AM–5:00 PM
Compensation: $24.22 – $30.28 per hour

Description

Member First Mortgage is seeking a detail-oriented and highly organized Payroll & Accounting Specialist to join our Accounting team. This role is responsible for administering all payroll functions, maintaining payroll systems, and providing mortgage funding oversight to ensure loans are funded accurately, efficiently, and in compliance with all applicable regulations.

In this dual-function role, you will manage payroll processing, commissions, deductions, and multi-state payroll compliance, while also supporting daily mortgage funding operations including wire processing, loan funding, escrow transfers, and investor funding reconciliation. The ideal candidate is analytical, deadline-driven, and comfortable working with large data sets in a fast-paced financial services environment.

Founded on the credit union philosophy of “People Helping People,” Member First Mortgage provides full-service mortgage solutions to over 200 credit unions nationwide. We are committed to integrity, accuracy, and service excellence, while fostering a collaborative and supportive workplace culture.

Benefits We Offer

• Generous and competitive healthcare packages
• Employer-paid short-term and long-term disability
• Employer-paid life insurance
• 100% employer-paid vision coverage
• 401(k) plan with company match
• 20 days PTO with no waiting period
• Collaborative and team-oriented work environment

Responsibilities

Payroll Administration

• Administer end-to-end payroll processing in compliance with federal and state regulations
• Calculate, prepare, and distribute commission and incentive reports
• Review payroll reports, update deductions, and process garnishments
• Create and maintain multi-state tax profiles and ensure compliance with payroll laws
• Support employees and managers with payroll system and timecard inquiries
• Ensure accuracy and completion of all year-end payroll items including W-2s and bonus payouts
• Process payroll-related invoices and support general payroll accounting functions
• Assist with benefits-related payroll deductions and reporting

Mortgage Funding Operations

• Process daily mortgage funding requests, wire transfers, and loan file imports
• Post funding-related entries to the general ledger system
• Remit upfront mortgage insurance premiums (MIP) for all loan types
• Transfer escrow and loan-related funds to Servicing
• Retrieve, track, and maintain wire confirmations and funding documentation
• Research and resolve investor funding discrepancies and issues

Accounting & Compliance Support

• Reconcile and monitor general ledger accounts and ACH settlements
• Research and resolve outstanding financial items
• Assist with benefits administration and compliance reporting
• Support annual benefits enrollment processes and employee benefit inquiries
• Ensure payroll and funding processes comply with applicable regulations and internal policies
• Identify process improvement opportunities and support system enhancements
• Maintain accurate organizational records related to job changes and payroll updates
• Provide support to other accounting functions as needed

Education & Experience

• High school diploma or GED required
• Associate or bachelor’s degree preferred
• 0–2 years of payroll experience; internship or related coursework acceptable
• Multi-state payroll exposure preferred
• Experience in mortgage funding, banking, credit union, or financial services preferred

Required Skills & Qualifications

• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel (including formulas, pivot tables, and VLOOKUP)
• Experience with payroll systems such as ADP, Paycom, Paylocity, UKG, or Paychex preferred
• Experience with accounting or payroll systems and financial software
• Experience with Loan Origination Systems (LOS) preferred
• Strong understanding of basic accounting principles and GAAP concepts
• Ability to analyze data and interpret financial and payroll information
• Strong communication and problem-solving skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office and general PC applications
• High level of accuracy and confidentiality when handling sensitive data

Physical Requirements

While performing the duties of this job, the employee is regularly required to sit, stand, and walk. The employee must occasionally lift and/or move up to 10 pounds. The employee is frequently required to work at a computer for extended periods and communicate effectively via phone and email.

Work Environment

This position is performed in a hybrid work environment based in Grand Rapids, MI, with regular collaboration across accounting, payroll, and servicing departments.

If you are looking for a company that is dedicated to your success and committed to providing exceptional service, we encourage you to apply!