Office Assistant - Payroll Clerk

Payroll Clerk
Reports To: Director of Accounting & Deputy Superintendent & CFO

Contract: Classified - 230
Position Purpose 
The payroll clerk ensures that all district employees are paid in an accurate and timely manner, maintains schedules and calendars in time management software, reviews timesheets and checks for validity, accuracy, and proper authorization. The payroll clerk also supports bookkeepers across the district.
Essential Functions

• Maintains employee payroll information files, and records in both written and electronic formats ensuring accuracy and providing up-to-date reference and audit trail for compliance.
• Processes regular semi-monthly and special payrolls in eFinance, including printing payroll checks, direct deposit vouchers, and uploading payroll information in Etrieve.
• Maintain knowledge of coding and processes within all payroll-related software.
• Performs other payroll tasks to include data entry of hourly staff, calculating blended rates, overtime, verifying leave pay and deductions.
• Researches and edits discrepancies of payroll data to ensure accuracy and adherence to procedures prior to processing.
• Prepares direct deposit information for transmission and transmits direct deposit information in a timely manner.
• Submits deduction reports to the Director of Accounting and the Benefits Coordinator.
• Coordinates with the Benefits Coordinator to ensure benefit and investment deductions are correct and deducted for each applicable employee.
• Provides assistance and support to all bookkeepers in the district.

Additional Duties
Performs other related tasks as assigned by the Director of Accounting or Deputy Superintendent & CFO.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment 
Uses standard office equipment such as personal computers, printers, copy and fax machines, and telephone.
Travel Requirements 
Travels to school district buildings and professional meetings as required.
Knowledge, Skills and Mental Ability 

• Ability to maintain emotional control and make decisions in stressful situations.
• Ability to efficiently gather information used to make sound decisions.
• Knowledge of federal and state regulations pertaining labor laws.
• Strong organizational, communication, and interpersonal skills.
• Ability to maintain confidentiality of privileged and sensitive information.
• Ability to organize and manage multiple complex tasks simultaneously and independently to meet deadlines.
• Knowledge of best practices in administration, program evaluation and staff supervision.
• Knowledge of data information systems, data analysis and the formulation of action plans.
• Ability to effectively communicate in both written and oral formats with staff and community.
• Ability to work with people of various personality types.
• Ability to write clearly and concisely.
• Possess sound emotional judgment.
• Ability to use computer network systems and software applications as needed.
• Ability to develop, implement, and maintain vision and mission of programs.
• Ability to organize multiple tasks and conflicting time constraints.
• Ability to engage in self-evaluation with regard to leadership, performance, and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Working Conditions

• Maintain emotional control under stress.
• Frequent interruptions.
• Some travel within and outside the district boundaries when required.
• Workload is deadline driven.
• Works in standard office and school building environments.
• Frequent contact with staff, community, and/or other district/campus employees.
• Daily attendance and punctuality are essential functions of the job.

Job Qualifications 

• High School diploma or equivalent.

Experience 

• Prior school experience with data management systems analysis preferred.

FLSA Status 
Non-Exempt