Accountant and Payroll Specialist

Summary:

The Accountant and Payroll Specialist is responsible for the processing of payroll data for CDS Life Transitions and all affiliates including the audit, oversight, and quality control for payrolls as well as accumulation and consolidation of all financial data necessary for an accurate accounting and reporting of consolidated business results.  

Essential Job Functions:

Payroll Responsibilities:

• Process bi-weekly payrolls timely and accurately, setting up deductions, auditing payroll reports, processing tax forms, and resolving pay issues.
• Ensure compliance with payroll and time and attendance policies and procedures.  
• Monitor and implement changing payroll regulations and reporting requirements.
• Administer payroll system updates as needed.
• Manage the agency’s time and attendance system and other related interfaces.
• Assist employees and management with issues and questions related to payroll.
• Actively manage key internal relationships with HR and other departments as appropriate.
• Keep up to date changes to the Union Contract.
• Foster continuous improvement in terms of efficiency, quality, and customer satisfaction.
• Verify quarterly and year-end tax files and W-2 information.
• Manage deadlines of various audit and filing requests.   
• Monitor and correspond quarterly on outstanding payroll checks and reissue when applicable.
• Provide all necessary payroll reports in a timely and accurate manner.
• Sort and separate all regular payroll checks for distribution
• Complete any wage requests as needed
• Issue manual checks (as needed) for payrolls
• Maintain payroll files and records.
• Ensure payroll records are archived or shredded timely and accurately.
• Prepare quarterly reports.

Accounting Responsibilities:

• Prepare monthly journal entries.
• Prepare monthly account reconciliations, as assigned, to verify accuracy of account balances. 
• Assist with variance analysis and provide explanations for fluctuations in financial results.
• Responsible for sending positive pay files to the bank.
• Maintain accurate cash balances and record daily activity.
• Assist with the Consolidated Fiscal Report, 990s, and other government related reports.
• Assist with external audits.
• Assist with preparation of agency budgets and forecasts.
• Complete 1099s timely and accurately.
• File abandoned property documentation annually.
• Reconcile 941’s to the general ledger quarterly.
• Maintain schedule of rents and leases.
• Process invoices as requested.
• Perform special projects as assigned.
• Ensure compliance with corporate accounting policies and procedures and internal controls. 
• Contribute to team effort by accomplishing related results as needed.
• Perform all other duties relevant to the position as assigned by supervisor.

Knowledge, Skills, and Abilities:

• Exercise independent judgement as well as discretion in the handling of confidential situations and compare and evaluate situations that require an immediate decision.
• Demonstrate proficiency in Excel.
• Must be detail oriented and strong organizational and prioritization skills.
• Ability to communicate effectively, both orally and in writing, with all levels of employees and management. 
• Ability to work independently and motivate others.

Education and Experience:

• Associates degree in business, accounting, or related field required.

• Bachelor’s Degree in Accounting preferred. 
• Minimum of 5 years related experience with payroll. 
• Experience with ADP Workforce Manager preferred.
• Knowledge of federal, state, and local employment laws.

All experience and education requirements, except when required by federal, state, or local laws or requirements, may be waived at the discretion of management with the approval of the Chief Executive Officer, in collaboration with Human Resources.

Physical Requirements/Working Conditions:

• Sedentary working environment
• Ability to reach above shoulder level.
• Ability to turn/twist upper body.
• Able to use hand repetitive action for fine manipulating, keyboarding and typing.

Corporate Qualifications/Expectations:

• Adhere to all CDS Life Transitions, Inc. policies and procedures.
• Adhere to the Agency Mission, Vision, Shared Values, and Customer Service Standards.
• Attend mandatory education and training modules as scheduled; obtain and maintain all required certifications/training by State regulations and CDS policy
• Act as a professional representative of CDS Life Transitions, Inc. in regard to appearance, behavior, temperament, communication, language, and dress.

The statements herein are intended to describe the general nature and level of work being performed but are not to be seen as a complete list of responsibilities, duties, skills, required of personnel so classified.  Also, they do not establish a contract for employment and are subject to change at the direction of the employer. 

CDS Life Transitions is committed to equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law. COMPANY NAME will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 585-347-1606.