Maintenance Procurement Specialist

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position Summary

The Maintenance Spare Parts Procurement Specialist is responsible for the strategic sourcing, purchasing, inventory management, and supply chain optimization of spare parts and components for building systems and equipment across commercial real estate portfolios. This role ensures critical parts availability while minimizing carrying costs and preventing equipment downtime. 

Key Responsibilities

Spare Parts Procurement 

• Source and procure spare parts for HVAC, electrical, plumbing, elevator, fire safety, and building automation systems 

• Research and identify OEM and aftermarket part suppliers 

• Develop sourcing strategies for critical, high-usage, and obsolete parts 

• Negotiate pricing, lead times, and terms with parts suppliers 

• Manage emergency procurement for urgent maintenance needs 

Inventory Management 

• Establish and maintain optimal inventory levels for spare parts 

• Implement min/max inventory controls and reorder points 

• Coordinate with maintenance teams on parts usage and forecasting 

Technical Analysis 

• Work with maintenance technicians to identify correct part specifications 

• Research part numbers, cross-references, and compatibility 

• Evaluate OEM vs. aftermarket alternatives for cost optimization 

• Maintain technical documentation and parts catalogs 

• Support equipment standardization initiatives 

Supply Chain Management 

• Develop relationships with OEM dealers and distributors 

• Monitor supplier performance and delivery metrics 

• Manage parts warranties and return processes 

• Coordinate with multiple properties for consolidated purchasing 

• Implement vendor-managed inventory programs where appropriate 

Data Management & Reporting 

• Maintain accurate parts database in CMMS/ERP systems 

• Generate inventory reports and procurement analytics 

• Track key metrics: stock-outs, carrying costs, turnover rates 

• Provide cost analysis and budget support 

• Maintain parts specifications and vendor information 

Required Qualifications

• High School Diploma 

• 3-5 years' experience in parts procurement or inventory management 

• Experience with IBM Maximo CMMS for work order management, asset tracking, and inventory control 

• Proficiency in JDE (JD Edwards) ERP system for procurement, inventory management, and financial reporting 

• Knowledge of building systems and mechanical/electrical components 

• Strong analytical and problem-solving skills 

• Ability to read technical drawings and specifications 

Preferred Qualifications

• Experience in Life Science Industry 

• Knowledge of HVAC, electrical, plumbing, and elevator systems 

• Advanced Maximo certification or extensive hands-on experience with modules including Inventory, Purchasing, and Asset Management 

• JDE certification or demonstrated expertise in Procurement, Inventory Management, and Accounts Payable modules 

• Technical background in mechanical or electrical trades 

Schedule: 8:30 am to 5:00 pm. Potential Over time.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary 
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.