HR/Payroll Administrator

The HR Generalist reports to the Executive Director and has responsibility for recruitment, personnel file maintenance, payroll functions, and employee development. The HR Generalist will organize and maintain all records related to payroll and human resources, and do so in an effective, efficient, and financially sound manner.

Schedule: Full-Time, Weekdays, 8:20 AM - 5:00 PM

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Lead Recruiting strategies for the various facilities in accordance with established policies and procedures and within established timeframes.

• Lead the recruitment process by creating ads, job descriptions, attending job fairs, recruiting via social media, and networking.
• Plan and coordinate on-site job fairs, as needed.
• Provide weekly updates of open positions for each of the facilities.
• Manage website postings, keeping with current needs.
• Help identify candidates by interviewing, assessing, and conducting reference checks and issuing employment contracts.
• Participate in onboarding and orientations.
• Assist with employee welfare, safety, wellness, and health.
• Assist with all internal and external HR related matters.
• Participate in developing organizational guidelines and procedures.
• Recommend strategies to motivate employees.
• Assist with facility-wide communications regarding new policies and/or procedures.
• Aptitude in understanding employee benefits, conducting open enrollment meetings, preparing census reports, and assisting with insurance invoice reconciliations.
• Assist with investigating complaints brought forward by employees.
• Coordinate employee development plans and performance management.
• Assist with the organization’s employee database and prepare reports, as needed.
• Produce and submit reports on general HR activity.
• Keep up to date with the latest HR trends and best practices.
• Ability to build team morale and promote the company’s culture.

Responsible for administering employee benefits in accordance with federal and state regulations and in compliance with established policies and procedures.

• Conduct meetings, as needed, to educate newly eligible employees on the various benefit offerings, including health, dental, disability, life, and 401(k).
• Assist employees in completing benefit applications/waivers for all benefits offered.
• Submit applications to carriers in a timely manner and follow up to ensure that if elected, coverage is bound.
• Enter employee benefit deductions as appropriate in accordance with established policies.
• Assist with the reconciliation of benefit invoices monthly to ensure all employees who are eligible have been offered coverage, that coverage is bound, and that all changes and terminations have been processed and carrier premiums are remitted in a timely manner.
• Follow up with carriers for any changes, additions, and deletions not reflected on the invoice to verify receipt and resolve any discrepancies.
• Respond promptly to employee inquiries regarding benefit offerings, eligibility, and benefit concerns.
• Coordinate open enrollment meetings and documentation in conjunction with the benefits team.

Responsible for assisting with onboarding and training of new members to the HR team.

• Assist with audits of personnel and medical files for Kissito facilities to ensure “survey-ready” status in accordance with the Kissito Healthcare Personnel File Checklist.
• Provide status updates and feedback to the Executive Director to evaluate the successful completion of the training plan.

JOB REQUIREMENTS:

• 2 years of experience as an HR Coordinator (essential).
• Experience in Human Resource and Payroll.
• Associate degree preferred or relative experience in human resources.
• Efficient HR administration and people management skills.
• Excellent record keeping skills.
• Strong knowledge of HR functions and best practices.
• Recruiting experience in multiple venues required.
• Excellent written, verbal communication and presentation skills.
• Works comfortably under pressure and meets tight deadlines.
• Superb computer literacy with capability in email, MS Office and related HR software.
• Strong organizational and conflict management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.

PHYSICAL AND MENTAL DEMANDS:

• Ability to sit for extended periods of time.
• Ability to move throughout the facility or office to access information from other departments.
• Ability to work under stress with constant interruptions and deadlines.
• Ability to follow complex instructions.
• Ability to master basic math skills.
• Ability to think logically in following procedures and instructions.
• Ability to effectively communicate and interact with colleagues, facility staff, residents, family members, and employees in a calm and friendly manner.
• Must be able to sit, stand, bend, lift and move intermittently during working hours in office areas, as well as throughout the facility.
• Must be able to work outside of normal work hours including nights, holidays, and weekends as needed to meet facility and position demands.
• Must be willing to travel.

BENEFITS:

• 401(k)
• Percentage of 401(k) matched by company
• Dental insurance
• Health insurance
• Life insurance
• Disability insurance
• HSA
• FSA
• Paid time off
• Vision insurance
• Employee Assistance Program
• Discounts on auto, home, and pet insurance

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