Full Charge Bookkeeper

Position Overview

The Full Charge Bookkeeper is responsible for managing all accounting functions, including accounts payable, accounts receivable, payroll, bank reconciliations, financial reporting, job costing, and month-end close activities. This position plays a critical role in maintaining accurate financial records across multiple business divisions, including nursery retail sales, landscape construction projects, design services, and maintenance operations.

The ideal candidate will be highly organized, proactive, and capable of managing accounting processes independently while providing timely financial insights to company leadership.

Key Responsibilities

Accounting & Financial Management

• Maintain the general ledger and ensure accurate financial records.
• Manage full-cycle accounts payable and accounts receivable processes.
• Process customer invoicing and monitor collections.
• Reconcile bank accounts, credit cards, loans, and other balance sheet accounts.
• Prepare monthly, quarterly, and year-end financial statements.
• Assist with budgeting, forecasting, and cash flow management.
• Coordinate with external CPA firms for tax preparation and year-end reporting.
• Maintain fixed asset schedules and depreciation records.

Payroll & Human Resources Support

• Process weekly and bi-weekly payroll accurately and on time.
• Maintain payroll records, deductions, garnishments, and benefit withholdings.
• Ensure compliance with federal, state, and local payroll regulations.
• Assist with employee onboarding paperwork and HR-related recordkeeping.

Job Costing & Operational Accounting

• Track costs and profitability for landscape installation and construction projects.
• Monitor labor, materials, subcontractor expenses, and equipment costs.
• Work closely with project managers and operations teams to ensure accurate job costing.
• Analyze project margins and provide financial reporting to management.

Vendor & Inventory Management

• Manage vendor relationships and payment schedules.
• Reconcile vendor statements and resolve discrepancies.
• Assist with inventory accounting and purchasing controls for nursery and landscape operations.
• Maintain accurate records of inventory-related transactions.

Reporting & Compliance

• Prepare monthly management reports and financial dashboards.
• Ensure compliance with accounting policies and internal controls.
• Support audits and financial reviews.
• Recommend process improvements to enhance efficiency and accuracy.

Qualifications

Required:

• Strong understanding of GAAP and accounting principles.
• Experience managing payroll, accounts payable, accounts receivable, and financial reporting.
• Proficiency in QuickBooks (Desktop or Online).
• Advanced Microsoft Excel skills.
• Strong analytical and problem-solving abilities.
• Exceptional attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive financial information.

What We’re Looking For (Non-Negotiables)

• Ownership mindset– you take responsibility and solve problems
• Detail-oriented but not small-minded– you see both accuracy and the big picture
• Process builder– you don’t tolerate inefficiency
• Clear communicator– can explain financials in plain English
• High accountability– you follow through and expect the same from others

Compensation

• Salary : $60,000 – $80,000, based on experience