Controller

POSITION DESCRIPTION

The Controller manages all accounting operations including donations, payroll, accounts payable, and accounts receivable.  Accountable for member billing database and processes to ensure timely and accurate reporting.  Oversees administrative requirements of the Finance Department, including, but not limited to vehicle files, insurance certificate tracking for vendors and contractors, and credit card tracking. Maintains contact with Branch Directors to provide technical assistance in matters of financial operations; interacts regularly with the CFO to develop fiscal policies and budgets, and to present regular reports. Maintains contact with external auditors.

ESSENTIAL FUNCTIONS

Essential functions and responsibilities include, but are not limited to:

Resource Management:

•    Trains Branch staff in proper procedures regarding cash receipts, accounts payable, accounts receivable, and budgeting.
•    Assists Branch leadership in budget preparation and management.
•    Oversees member tracking database to ensure proper recording of member charges and payments.
•    Manages the preparation and analysis of financial reports on a monthly and as needed basis.
•    Assists with identifying and evaluating opportunities for improved financial operations, and recordkeeping and reporting.  Assists with controlling expenditures against budget.
•    Ensures the maintenance of financial records and recordkeeping systems to ensure compliance with all regulations, Generally Accepted Accounting Practices (GAAP), and contractual requirements.
•    Ensures a productive work environment within the accounting and administrative functions.
•    Recruits, selects, manages, and provides career development opportunities for staff and volunteers working within the Finance Department.
•    Prepares bi-weekly payroll.
•    Manages 401K retirement plan, including non-discrimination testing and annual audit.
•    Assists CFO with annual audit.
•    Establishes and implements policies and procedures for all accounting and administrative functions, ensuring appropriate controls and compliance with GAAP.

Additional Responsibilities:

•    Supports and mirrors the culture, mission, values, and core beliefs of Boys & Girls Clubs of Greater Scottsdale. 
•    Promotes an inclusive, welcoming, and respectful environment that embraces diversity.
•    Other duties as assigned.

QUALIFICATIONS & SKILLS

Required:

•    Bachelor’s degree from an accredited college or university in accounting or another related field.
•    Minimum 4 years’ experience working with financial statements, reconciliations, budgets, and audits.
•    Strong verbal and written communication skills.
•    Excellent interpersonal and internal/external customer service skills.
•    Demonstrated organizational skills and project management abilities, attention to detail, and promptness.
•    Ability to work under time constraints in an accurate and orderly manner.
•    Ability to handle multiple tasks efficiently and organize work to meet deadlines.
•    Ability to maintain confidential information.
•    Must be proficient in Microsoft Suite applications and finance information platforms.
•    Flawless ethics and integrity.
•    Safety oriented mindset.

Recommended:

•    Experience in a non-profit setting.
•    In-depth understanding of GAAP.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities. The phrases “occasionally”, “regularly”, and “frequently” correspond to the following definitions: “occasionally” means up to 1/3 of working time, “regularly” means between 1/3 and 2/3 of working time, and “frequently” means 2/3 and more of working time.

•    Must be able to frequently work for long hours at a computer.
•    Must be able to regularly deal with normal levels of stress.
•    Must be able to occasionally stand, walk, reach with hands and arms, and stoop.
•    Must be able to occasionally lift and or move up to 25 pounds and in a safe and sound manner.
•    Must be able to work special events.

WORKING CONDITIONS
•Typical office environment.
•Must be able to complete work satisfactorily despite significant, frequent distractions throughout the workday.
•Frequent deadlines.
•Workload may fluctuate throughout the year.

JOB PERFORMANCE EXPECTATIONS

•ACCOUNTABILITY: We uphold punctuality and accountability by consistently meeting deadlines, holding others accountable when needed, and fostering a culture of personal responsibility through transparent communication for continuous improvement.

•COMMUNITY: We prioritize inclusivity, valuing the needs of our staff, members, and families. We put community and team interests above personal interests.

•INTEGRITY: We uphold a culture of excellence, accountability, and integrity, where we strive for high performance, engage in crucial conversations, and address any integrity concerns promptly.

•RESPECT: Striving for continuous improvement, we encourage open dialogue and embrace accountability

.•SAFETY: We embody a safety-first culture, actively seeking to enhance policies for safer operations, fearlessly reporting safety concerns, and prioritizing safety in all decision-making processes.

•TRANSPARENCY: We foster a culture of transparent communication, embracing respectful radical candor with leaders, peers, and colleagues, openly addressing concerns, and seeking help when needed to continually improve our organization.