Contract and Finance Manager

JOB TITLE: CONTRACT AND FINANCE MANAGER DAY REPORTS TO: CHIEF OF BUSINESS OPERATIONS & FINANCE SUPERVISOR’S NAME: MICHELLE MARRERO FLSA STATUS: EXEMPT SALARY RANGE: $87,500/annually $3000 Sign on bonus SUPERVISORY RESPONSIBILITY: ACCOUNTING SERVICES AND CONTRACT MANAGEMENT STAFF APPROVED BY:

POSITION SUMMARY Supervises CPC Contract Department to ensure monitoring of contracts of providers and quality of services rendered. Develop and monitor contracts as needed by CPC. Supervise the Accounting Department staff, to ensure verification of financial data for use in maintaining accounting and fiscal reporting.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Oversee the daily operations of the CPC Contract Management Department and provides leadership for daily contract management and monitoring operations.
• Oversee the daily operations of the CPC Accounting Services staff and provide leadership for daily accounting operations.

CONTRACTED SERVICES DEPARTMENT

• Monitor subcontracted agencies for compliance with policies, F.A.C. status, pending issues and provides written results.
• Ensure that technical assistance and training Is provided and track corrective action plans of providers as required.
• Develop monitoring schedule and work closely with providers to ensure compliance with contract management issues.
• Attend and participate in training, local district and statewide meetings, conferences, etc. as required.
• Analyzes data to measure the effectiveness of subcontracted programs and to identify the resources or adjustments needed to meet forecasts for needed programming on a long and short-term basis.
• Participate in the quality improvement process.
• Oversees the review and validate IV-E budget templates for contracted services in accordance with Uniform Grant Guidance 2 CFR part 200.
• Maintain and manage CPC’s operational Memorandums of Agreement, Memorandums of Understanding, Working Agreements and Consultant Agreements.
• Develops methods for monitoring and evaluating quality of service and compliance with rules, policies, and statues.
• Develops and implements program monitoring plans; develops and implements various program monitoring plans; develops and implements various program monitoring methodologies and techniques; and/or designs, implements and monitors program corrective action plans.

FINANCE/ACCOUNTING DEPARTMENT

• Reviews and approves coding of standard, non-standard, and recurring invoices and deposits.
• Monitors payroll entries to include mapping of company payroll general ledger interface.
• Reconciles GL accounts and submits proposed adjusting entries to the Chief of Business Operations and Finance for approval.
• Prepares monthly SACWIS OCA reconciliation for approval by the Chief of Business Operations and Business Finance.
• In coordination with the Chief of Business Operations and Finance, ensures agency operations are in accordance with established financial policies and standard operating procedures to remain compliant with Uniform Grant Guidance 2 CFR Part 200, including specific requirements associated with the array of funding streams that encompass the Agency’s funding mix.
• Maintains internal control procedures to ensure compliance with sound accounting practices and DCF regulations.
• Participates in quality improvement process as required.
• Regularly reviews and tests financial records for irregularities, conducts due diligence assessments as needed under the guidance of the Chief of Business Operations and Finance.
• Coordinates and participates in all fiscal monitoring/audits performed by DCF and contracted audit firms.  Serves as primary point of contact for financial auditors.
• Assists with preparation and updates to the Cost Allocation Plan.

This list of essential functions is not intended to be exhaustive. The agency reserves the right to revise this job description as needed to comply with actual job requirements

EXPERIENCE/PERFORMANCE REQUIREMENTS (Knowledge, skills and abilities):

• Minimum of 5 years contract management experience in health, social, economic or rehabilitative programs.
• Minimum of 5 years of supervisory experience in health, social, economic or rehabilitative programs.
• Experience working with the Department of Children and Families or other state agency with government funding, invoicing, coding, and budgeting.
• Knowledge of methods of compiling, organizing and analyzing data.
• Ability to establish and maintain effective working relationships with others, including members of outside agencies.
• Must have comprehensive knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software, including all MS Office Suite applications:  Word, Excel, PowerPoint and Office. Experience with MIP accounting software preferred.
• State contract management certification preferred.

EDUCATION REQUIREMENTS

• Master’s Degree from an accredited college or university and/or a Bachelor’s degree from an accredited college or university and a minimum of 10+ years of extensive experience in contracting, accounting, budgeting or business management functions.

LICENSES AND CERTIFICATIONS

• Possess a current Background Clearance Screening Letter as required by DCF.
• If local travel is required, a Valid Florida driver’s license and documentation of current automobile insurance is required.
• If local travel is required, a Valid Florida driver’s license and documentation of current automobile insurance, with $100,000/$300,000/$100,000, is required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT Employee will work in an office/clerical environment.  The employee will work predominantly seated with recurrent need to walk, stand, and bend from the waist. Occasional light lifting, stooping, and climbing may be required.  Occasional local travel.

GENERAL INFORMATION The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.  This job description should not be construed to constitute contractual obligations of any kind or a contract of employment between Community Partnership for Children and any employee.  Employment at Community Partnership for Children is “at-will” and either party can terminate the employment relationship at any time, with or without just cause.