Administrative Assistant/Bookkeeper

Administrative Assistant / Bookkeeper
Position Purpose 
Under the direct supervision of the principal, the Administrative Assistant/Bookkeeper provides support to teachers, administrators, and staff regarding payroll, bookkeeping, and required paperwork on a daily basis.  This is a full-time, year-round position.  The current schedule is 7:00 AM-3:30 PM.
Essential Job Functions

• Prepares weekly payroll for staff and substitutes; checks electronic timecards for accuracy.  Completes timesheets, scans, and submits payroll to central office weekly.
• Monitors petty cash, reimbursing for small purchases and replenishing money as needed.
• Manages Student Activity Funds by making deposits, preparing checks, entering interest, processing credit card payments, and keeping track of all funds.
• Assists Principal with the yearly budget. Discusses each account line and determines if any changes are needed.  Completes data entry for budget.
• Monitors attendance.  Enters absences and tardies with appropriate approvals, and makes changes as needed in the system.
• Completes payroll for referees/coaches.  Produces checks for non-employees.
• Prepares work agreements for extra duties and submits stipend requests at least twice a year, or as needed, to central office.  Prepares other documents for payments when necessary.
• Manages purchase orders by reviewing requisitions, submitting requisitions, placing orders, and processing "ok to pays".

Additional Duties
Perform any other related duties as assigned.
                Note:    The above description is illustrative of tasks and responsibilities.  It is not meant to be all-inclusive of every task or responsibility.
Equipment
Use standard office equipment, such as personal computers and copiers.
Travel Requirements
Travel between schools, or between schools and central offices, may be required for certain positions.
Knowledge, Skills and Abilities

• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to work with a diverse group of individuals.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work.
• Ability to report work orally or in writing to supervisor as required.
• Effective writing and verbal communication skills.

Physical and Mental Demands, Work Hazards

• Work in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.
  Note:    Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualifications Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.  Typical qualifications would be equivalent to:

• High School diploma or equivalent.
• Prior successful clerical/bookeeping experience preferred.

FLSA Status:
Non-exempt