Accounts Receivable Specialist

Overview

We are seeking a detail-oriented and proactive Accounts Receivable Specialist with 3+ years of experience in Accounts Receivable, preferably within a manufacturing and distribution environment. This role is responsible for managing customer accounts, overseeing cash application activities, resolving account discrepancies, and supporting the overall AR function to ensure timely and accurate collection of receivables.

Key Responsibilities

• Manage daily cash application activities, ensuring customer payments are applied accurately and timely.
• Process, reconcile, and monitor payments for DSD (Direct Store Delivery) and SBT (Scan-Based Trading) customers.
• Analyze customer accounts and investigate payment discrepancies, short payments, deductions, and unapplied cash.
• Prepare and distribute customer Statements of Account (SOA) and respond to customer inquiries regarding account balances.
• Perform customer billing activities and ensure invoices are generated accurately and timely.
• Partner with Sales, Customer Service, and Operations teams to resolve billing and collection issues.
• Support collection efforts by monitoring past-due accounts and following up with customers as needed.
• Reconcile customer accounts and maintain accurate account documentation.
• Assist with month-end and year-end close activities, including account reconciliations and AR reporting.
• Identify opportunities for process improvements and contribute to enhancement of AR procedures and controls.
• Support audits and provide documentation as requested.

Qualifications

• 3+ years of progressive Accounts Receivable experience required.
• Experience in a manufacturing and distribution environment strongly preferred.
• Experience processing payments and reconciliations for DSD and SBT customers.
• Strong understanding of cash application, account reconciliations, collections, and deduction management.
• Experience with ERP systems such as NetSuite, SAP, Microsoft Dynamics, or similar platforms.
• Advanced proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis.
• Strong analytical, organizational, and problem-solving skills.
• Excellent Communication and customer service abilities.
• Ability to manage priorities, meet deadlines, and work independently in a fast-paced environment.

Compensation

$21.00-24.75 per hour, depending on experience, education, and level of expertise in accounting field. 

Schedule

Monday-Friday, 8:00am-5:00pm