Accounts Payable Specialist
Warespace ‚Ä¢ Columbia, MD ‚Ä¢ Full Time ‚Ä¢ $26–$28 / hour
Posted on Wed, Aug 12, 2026
Company Description
WareSpace is a unique warehousing solution designed for small businesses. Unlike traditional warehouses with long contracts and excess space, WareSpace offers flexible sizing, simple pricing, short-term leases, and a community of like-minded entrepreneurs. It provides a world where every entrepreneur can find the perfect small warehouse tailored to their needs.
Position Summary
We are seeking a detail-oriented Accounts Payable Specialist to own the full AP cycle across a multi-entity real estate portfolio: vendor onboarding, invoice coding, payment workflow administration, and corporate credit card program management. Transaction and vendor volume are growing with the business, so we need someone who can handle scale without sacrificing accuracy.
Key Responsibilities
Vendor Management
- Set up and maintain vendor records across multiple property entities, including W-9s, banking details, insurance certificates (COIs), and onboarding documentation
- Perform vendor verification procedures to prevent fraud, duplicate records, and payment errors
- Maintain vendor master data hygiene: deactivate stale vendors, resolve duplicates, and keep remittance information current
Invoice Processing & Coding
- Review, code, and enter invoices with correct GL accounts, properties, entities, and cost categories (operating expense vs. capital)
- Route invoices through approval workflows in our AP automation platform and follow up on outstanding approvals
- Research and resolve invoice discrepancies, utility billing issues, and vendor inquiries
- Support month-end close with AP accruals and aging review
Workflow & Controls Administration
- Configure and maintain AP approval workflows; recommend process improvements as transaction volume scales
- Document AP procedures and support internal controls compliance
Corporate Credit Card Program
- Administer the company card program: issue/deactivate cards, set limits, enforce policy
- Collect receipts, code transactions, and reconcile monthly statements
- Flag policy exceptions and escalate as needed
Other
- Ad hoc property-related accounting support and special projects as assigned
Qualifications
Qualifications
- 2+ years of accounts payable or full-cycle accounting experience; real estate or property management exposure a plus
- Working knowledge of GL coding and basic accounting principles
- Strong attention to detail and ability to manage high transaction volume without sacrificing accuracy
- Proficiency in Excel (lookups, pivot tables)
- Experience with property management/accounting systems (Rent Manager, Yardi, MRI, AppFolio) a plus
- Experience with AP automation platforms (AvidXchange, Brex) a plus
More live accounts_payable_specialist roles
- Accounts Payable Specialist at DHRM — Lexington, Virginia, United States
- Accounts Payable Specialist at Armstrong Flooring — Lancaster, Pennsylvania, United States
- Accounts Payable Coordinator at Applied Systems (Remote)
- Accounts Payable Specialist Senior at Sigma Systems — Irving, Texas, United States
- Accounts Payable Specialist at Tri Star Sports and Entertainment Group — Nashville, Tennessee, United States
- Accounts Payable Associate at Credit Management Services — Grand Island, Nebraska, United States
- Accounts Payable Specialist at Onbe — Plano, Texas, United States
- Accounts Payable Specialist at JC Jackson Homes — New Bern, North Carolina, United States
- Accounts Payable at WSI — Appleton, Wisconsin, United States
- Accounts Payable Accountant at #twiceasnice Recruiting — Stamford, Connecticut, United States
- Accounts Payable Specialist at Capital Waste Services — Columbia, South Carolina, United States
- Accounts Payable Specialist at Universal Avionics — Tucson, Arizona, United States
- Accounts Payable Coordinator at Applied Systems (Remote)
- Payroll & Accounts Payable Specialist at DMS Health Technologies — West Fargo, North Dakota, United States
- Accounts Payable Specialist at Abilis — Stamford, Connecticut, United States
- Accounts Payable Coordinator at GOD S LOVE WE DELIVER — New York, New York, United States
- Accounts Payable Specialist at Quintairos, Prieto, Wood & Boyer — Miami, Florida, United States
- Accounts Payable Lead at Flywheel Energy — Oklahoma City, Oklahoma, United States
- Accounts Payable Specialist at Capitol Imaging Services — Houston, Texas, United States
- Accounts Payable Specialist at Gal Manufacturing Company — Irving, Texas, United States
- Accounts Payable Specialist at Central Valley Meat Co — Hanford, California, United States
- International Accounts Payable Specialist at R+L Carriers — Ocala, Florida, United States
- Corporate Payroll and Accounts Payable Specialist at Red Hospitality & Leisure — Miami, Florida, United States
- Accounts Payable Specialist at Gal Manufacturing, a Vantage Elevation Company — Irving, Texas, United States
- Accounts Payable Specialist at Mosaic Life Care — Saint Joseph, Missouri, United States
- Accounts Payable at Haddad Plumbing & Heating — Newark, New Jersey, United States
- Accounts Payable Specialist at Castelion Corporation — Torrance, California, United States
- Accounts Payable at CTS Foods Brokers — Lachine, Quebec, Canada
- Accounts Payable at Wallwork Careers — Billings, Montana, United States
- Accounts Payable Specialist Senior at GRU — Gainesville, Florida, United States
- Accounts Payable Specialist at Royal Fresh Cuts — Atlanta, Georgia, United States
- Accounts Payable Specialist - Hybrid at 900Work — Indianapolis, Indiana, United States
- Accounts Payable Specialist at Csm Companies Group — Madison, Wisconsin, United States
- Accounts Payable Specialist at Regional Finance — Greer, South Carolina, United States
- Accounts Payable Administrator at Healthcare Services Group — Bensalem, Pennsylvania, United States
- Accounts Payable Administrator — Simcoe, Ontario, Canada
- Accounts Payable Associate at Avfuel/Avflight — Ann Arbor, Michigan, United States
- Accounts Payable Specialist at GoHealth Urgent Care - UCSF Health — Atlanta, Georgia, United States
- Accounts Payable at PDHGroup — Irving, Texas, United States
- Accounts Payable Administrator at TriMark — Bedford Park, Illinois, United States
- Accounts Payable Coordinator at Trump Miami Resort Management — Doral, Florida, United States
- Accounts Payable Specialist at Bay City Equipment Industries — Poway, California, United States
- Accounts Payable Lead at Optima Medical — Scottsdale, Arizona, United States
- Accounts Payable Specialist FT at Goodwill Industries Of San Joaquin — Stockton, California, United States
- Accounts Payable Representative - Part-Time at Pacific Ridge School — Carlsbad, California, United States
- Accounts Payable Analyst at Ruger — Mayodan, North Carolina, United States
- Accounts Payable Specialist - Part Time at SolutionHealth — Merrimack, New Hampshire, United States
- Accounts Payable Specialist at The Arc Prince George's County — Largo, Maryland, United States
- Accounts Payable Specialist at Eckroth Music Company — Bismarck, North Dakota, United States
- Accounts Payable Administrator at M/I Homes — Bloomfield Hills, Michigan, United States
- Accounts Payable Specialist at Fareva — Henrico, Virginia, United States
- Accounts Payable Specialist at Newlands Group — Mississauga, ON, Canada
- Accounts Payable Coordinator at Frontiers North Adventures — Winnipeg, Manitoba, Canada
- Accounts Payable Associate (Remote) at Owens & Minor (Remote)
- Accounts Payable Specialist at KLA Laboratories — Dearborn, Michigan, United States
- Accounts Payable Administrator at Pleasant Valley Corporation — Medina, Ohio, United States
- Accounts Payable Specialist at JLS Automation — York, Pennsylvania, United States
- Payroll and Accounts Payable Administrator at Real Time Consulting — Phoenix, Arizona, United States
- Accounts Payable Specialist at Strata Innovative Solutions — San Antonio, Texas, United States