Accounts Payable Coordinator

• Collect, review, and process vendor invoices to ensure accuracy, completeness, proper documentation, and compliance with Frontiers North’s accounting policies and procedures.
• Verify invoices against purchase documentation and confirmation of goods or services received prior to issuing payments, maintaining appropriate internal controls.
• Enter vendor invoices and payment transactions into accounting software to maintain accurate and up-to-date accounts payable records.
• Prepare weekly payment batches, cheque runs, and supporting documentation for review and approval.
• Coordinate with department managers to obtain required invoice approvals and supporting documentation.
• Reconcile accounts payable records, including vendor accounts and statements, to ensure accurate balances and timely resolution of discrepancies.
• Investigate and resolve invoice and payment discrepancies by communicating with vendors, employees, and internal departments.
• Maintain accurate vendor records and respond to vendor inquiries regarding invoice status, payment timelines, and account information.
• Maintain organized digital records of invoices, approvals, payment documentation, and supporting records to support financial reviews and audit requirements.

• Respond to employee inquiries related to accounts payable processes and provide guidance on submitting expense reimbursement requests, kilometre claims, and credit card statements and receipts.
• Provide training and assistance to employees to support accurate submissions and compliance with Frontiers North’s financial procedures.
• Collaborate with department managers and employees to resolve accounts payable-related questions and obtain required documentation.
• Collaborate with the Accounting and Finance team to support accurate financial records, efficient processes, and timely completion of accounting activities.

• Stay current on company policies and applicable provincial and federal financial regulations relevant to accounts payable processes.
• Follow established accounting procedures and internal controls to support accurate and compliant financial operations.
• Support the annual financial review process by compiling and maintaining required accounts payable documentation.

• Contribute to the development and maintenance of departmental standard operating procedures (SOPs) to ensure role continuity and consistency. 
• Engage in cross-training to enhance team collaboration, support professional growth and internal advancement, and ensure business continuity during employee absences or transitions.
• Maintain open communication and cooperation with coworkers across all departments to ensure a collaborative and efficient working environment.
• Actively participate in departmental and company-wide meetings to stay connected and informed.
• Uphold the behaviours of a safe, respectful, and inclusive workplace that recognizes and respects diversity and individual differences.
• Understand Frontiers North’s values, mission, and strategic plans to support the organization. 
• Understand, respect, and support Frontiers North’s commitment to corporate social responsibility and operating sustainably. 

• Follow the Workplace Safety and Health Act and Regulation standards and protocols and all Frontiers North health and safety policies and procedures, including the use of personal protective equipment (PPE) when necessary.
• Actively participate in safety meetings and discussions, contributing insights to support a culture of shared safety responsibility.
• Maintain a clean, hazard-free, and organized work environment, modelling safe practices and supporting health and safety expectations across all workspaces.
• Report hazards, incidents, guest injuries, employee injuries, equipment concerns, and compliance issues promptly.

• Post-secondary education from a recognized institution in business administration, accounting, or related discipline, or an acceptable combination of education and experience.  
• Minimum 2+ years of experience in accounts payable, accounting, or financial administration.
• Experience processing vendor invoices, reconciling accounts, and maintaining accurate financial records.
• Experience supporting accounting or financial operations in a hospitality, tourism, or other seasonal business environment is an asset.

• Knowledge of basic Canadian accounting principles and accounts payable processes.
• Ability to accurately enter, maintain, and retrieve financial information using accounting software and digital record systems.
• Ability to identify discrepancies, investigate issues, and maintain accurate financial records.
• Familiarity with CRM and POS systems (e.g., Peak 15, Lightspeed), and cloud-based platforms (e.g., Google Workspace).
• Proficiency in Microsoft Excel, including the use of basic formulas and functions such as filtering and sorting.

• Effective written and verbal communication skills in English; other languages are an asset.
• Ability to communicate professionally with vendors, employees, and internal departments to obtain information, resolve questions, and support timely payment processing.
• Ability to provide clear guidance and assistance to employees regarding financial procedures and documentation requirements.
• Professional and respectful in handling confidential financial information.

• Highly organized and detail-oriented, with strong accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently and as part of a team.
• Demonstrated willingness to stay current on company policies, accounting procedures, and applicable financial regulations.

• This position is based in Winnipeg, Manitoba at Frontiers North’s corporate office. 
• Frontiers North may require you to work from another Frontiers North location within commutable distance of your primary work location upon reasonable notice.
• Frontiers North reserves the right to relocate this position upon reasonable notice to such other locations as may be needed.

• This role may require occasional travel to Churchill, Manitoba and other locations. 
• Churchill, Manitoba is a small sub-arctic community accessible only by plane or train.
• Travel requirements will vary throughout the year based on strategic priorities, industry events, and partner engagement.

• This position is set in an office environment that involves regular computer-based work, use of phones and other office equipment, prolonged screen use, repetitive keyboard and mouse use, shared workspaces, interruptions, deadlines, and changing operational priorities.

• This position requires the ability to perform office-based tasks, including prolonged periods of sitting, regular computer and phone use, extended screen time, repetitive keyboard and mouse use, reading from screens and documents, participating in meetings, moving within the office, reaching for office materials, and occasionally lifting or carrying office supplies, files, or equipment.
• Prolonged sitting, extended screen time, and repetitive keyboard or mouse use may contribute to eye strain, neck and back discomfort, and wrist or hand fatigue.
• Adherence to ergonomic practices, regular breaks, changes in posture, safe movement practices, proper lifting techniques, and situational awareness is essential for safety and comfort.

• Employees must be fit for work while on duty, including while performing work-related duties off-site. This includes being free from impairment due to substances like alcohol, cannabis, prescription medications or other drugs, as well as being in a suitable condition to handle the physical and psychological demands of the job. 
• Employees are responsible for notifying their supervisor immediately if they are no longer fit for duty or if they observe a coworker who may not be fit for duty.

• Regular work schedule is based on a 37.5-hour workweek; however, hours may vary based on operational demands and seasonal requirements.
• Work schedules may include evenings, weekends, holidays, and additional hours during peak operating periods as required.
• Must be legally entitled to work in Canada.

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