Accounts Payable Administrator

Why you’ll love it here! + Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance + 401k+ Community Service Day + Spotlight Awards + National Sales Excellence Awards + CFSP Prep Certification Program

POSITION SUMMARY:

The Accounts Payable Administrator reports to the AP Manager Located in Bedford Park, IL Full-Time Hybrid

We are seeking a skilled and detail-oriented Accounts Payable Administrator to join our finance team. This person will play a key role in supporting the accurate and timely processing of invoices, maintaining vendor relationships, and ensuring compliance with payment terms. This position offers an opportunity for professional growth and development in the field of accounts payable.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Invoice Processing:

Process and code invoices accurately, ensuring adherence to company policies and accounting standards. Match invoices with purchase orders and receipts to verify proper documentation.

Vendor Management:

Communicate with vendors to resolve inquiries, discrepancies, and payment-related issues. Manage vendor relationships and address payment discrepancies in a timely manner.

Payment Processing:

Prepare and process payments in accordance with established payment schedules and terms. Reconcile statements and ensure vendors are paid within agreed-upon timelines.

Expense Reporting:

Review and process employee expense reports, verifying receipts and adherence to company policies. Assist in the preparation of reports related to expenses and reimbursements.

Recordkeeping and Documentation:

Maintain accurate and organized records of accounts payable transactions. File and archive financial documents in accordance with recordkeeping policies.

Data Analysis:

Assist in analyzing accounts payable data to identify trends, discrepancies, and opportunities for process improvement. Generate reports to support decision-making and financial analysis.

Ad Hoc Tasks:

Collaborate with cross-functional teams on special projects and initiatives. Support the Accounts Payable Supervisor in achieving departmental goals.

COMPETENCIES:

Strong understanding of accounts payable processes and procedures. Attention to detail and accuracy in processing financial transactions. Effective communication skills, both verbal and written. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Problem-solving skills and the ability to address payment discrepancies. Ability to work independently and collaboratively in a team environment.

QUALIFICATIONS & EXPERIENCE:

1 – 2 years of relevant work experience in accounts payable, or equivalent Military or practical experience. Proficiency in Microsoft Office applications, particularly Excel. Knowledge of accounting principles and familiarity with accounting software. Ability to successfully pass a background check post offer acceptance.

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