Accounts Payable Specialist

ACCOUNTS PAYABLE SPECIALIST 

Title: Accounts Payable Specialist (part-time)

Location: Albany, NY 

Program: Finance - Accounts Payable

Type:  Non-Exempt(hourly)

Pay Range: $21.90- $25.00 

Schedule: Thursdays required and remaining schedule flexible within Monday–Friday, 8:00am – 4:00pm

Notes: Hybrid (office/remote) -- based on business needs

Job Ref. #: 0614

Our Mission

St. Catherine's Center for Children provides a comprehensive range of human services designed to offer hope, foster growth, and improve the lives of the children, families and adults we serve.

Our Vision

St. Catherine’s willingness to embrace change and develop new services is, and will remain, our guiding philosophy as we support the human service needs of children, families, and adults throughout the region.

Position Overview

Under the supervision of the Finance Manager, the Accounts Payable (A/P) Specialist provides core financial and administrative support to the Finance department. The primary focus of this position is processing all accounts payables, paying vendor invoices, and assisting with general agency accounts receivable tasks, as needed.

Qualifications & Requirements

Required Experience & Education

• Education & Experience: Associate degree in Accounting or Business, or a related field—or 2+ years of relevant accounting experience required.
• Technical Skills: Strong proficiency in Microsoft Excel; comfortable with Microsoft Office Suite, Google Workspace, and secure internet practices.
• Schedule: Ability to work part-time with consistent Thursday availability during normal agency business hours (Monday–Friday, 8:00 AM – 4:00 PM).

Preferred Qualifications

• Prior experience using Sage Intacct and SAP Concur software is a plus!

Essential Attributes & Competencies

• Precision & Integrity: High attention to detail, capable of working with financial/statistical data, and exercising ethical judgment when handling sensitive, confidential data.
• Organization & Time Management: Strong planning skills with the ability to prioritize tasks, meet tight month-end deadlines, and work independently.
• Communication & Collaboration: Outstanding interpersonal skills to communicate clearly with vendors, program managers, external auditors, and team members.
• Adaptability & Resilience: Ability to function well in a fast-paced environment, maintain composure under pressure, and manage workplace stress effectively.
• Mission Alignment: Ability to understand, represent, and carry out the mission, values, and policies of St. Catherine’s Center for Children.

Duties & Responsibilities include, but are not limited to:

Accounts Payable & Month-End Support

• Invoice Verification: Verify, authorize, and enter all incoming invoices into Sage Intacct with high accuracy.
• Payment Processing: Prepare and execute weekly check runs and ad-hoc payments as needed.
• Month-End Close: Accrue all invoices and process end-of-month payables by the 15th of each month.
• Cash & Ledger Management: Manage and reconcile petty cash and cash advances, including verifying receipts and authorizations. Submit required monthly general ledger journal entries to the Finance Manager.
• Cash Flow Advisory: Advise the Finance Manager on pending invoices requiring payment and cash required to discharge liability.

Vendor Management & System Maintenance

• Vendor Relations: Serve as the primary contact for vendors; communicate proactively to resolve any invoice or payment discrepancies.
• Data Entry & Tracking: Enter ongoing financial data accurately across Sage Intacct, SAP Concur, and Excel spreadsheets.
• Audit Support: Complete assigned duties required by outside accounting firms as part of agency audits.

Program & Financial Operations Support

• Tenant & Program Tracking: Track payments received by tenants across various programs and follow up with Program Managers on delinquent accounts.
• Funding Documentation: Submit required documentation to external funding sources to facilitate payments.
• Bank Deposits: Prepare and scan routine bank deposits.
• General Assistance: Complete additional position-related duties and tasks as assigned by the Finance Manager or CFO.

Equal Opportunity Employer (EOE) Statement

St. Catherine’s Center for Children is deeply committed to creating a diverse, inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, gender identity or expression, sexual orientation, national origin, reproductive health, pregnancy, family history, genetics, disability, age, military status, veteran status, political affiliation, or any other characteristic protected by federal, state, or local laws.