Accounts Payable Coordinator

About Us:

God’s Love We Deliver, a nonsectarian organization, is the New York metropolitan area’s leading provider of life-sustaining meals and nutrition counseling for people living with severe illnesses. Begun as an HIV/AIDS service organization, God’s Love provides for people living with more than 200 individual diagnoses. God’s Love cooks and home delivers the specific, nutritious meals a client’s severe illness and treatment so urgently require. Meals are individually tailored for each client by one of our Registered Dietitians, and all clients have access to unlimited nutrition counseling. God’s Love supports families by providing meals for the children and senior caregivers of our clients. All of our services are provided at no cost to our clients.

About the Role

The Accounts Payable Coordinator is responsible for the accurate and timely processing of the organization’s accounts payable transactions. This position supports the integrity of the financial records by maintaining appropriate documentation, reconciling accounts, resolving discrepancies, and ensuring transactions are processed in accordance with organizational policies, GAAP, and established internal controls.

The Coordinator works closely with Finance, department leaders, employees, and vendors to support an efficient and well-controlled accounts payable function.

Responsibilities:

• Process vendor invoices and payments accurately and timely, ensuring appropriate coding, documentation, and approvals.
• Maintain vendor records, including required supporting documentation and tax information.
• Reconcile vendor statements to the accounts payable subledger and research and resolve discrepancies.
• Maintain a complete and accurate record of payments and supporting documentation.
• Review and process employee expense reports and reimbursements in accordance with organizational policies.
• Verify appropriate authorization and supporting documentation for payments.
• Assist with weekly payment processing, including checks, ACH, and other approved payment methods.
• Assist with month-end and year-end close activities, including reconciliation of the accounts payable subledger to the general ledger.
• Prepare and record accruals for outstanding invoices and expenses as part of the monthly close.
• Identify aged, duplicate, outstanding, or unusual transactions and escalate issues as appropriate.
• Prepare accounts payable schedules, reconciliations, and reporting for management.
• Support annual financial audits by preparing requested schedules and documentation.
• Assist with preparation and maintenance of vendor tax records, including Form 1099 reporting.
• Maintain appropriate segregation of duties and comply with established accounting policies and internal controls.
• Support the continued improvement and documentation of accounts payable processes and workflows.
• Utilize NetSuite and other financial systems to maintain accurate financial information.
• Build professional relationships with vendors and internal departments while resolving payment and invoice inquiries.
• Perform other accounting and Finance-related responsibilities as assigned.

About You:

Qualifications:

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum 2 years of accounts payable or general accounting experience.
• Proficiency with Microsoft Excel and other Office applications.
• Experience with ERP/accounting systems required; experience with NetSuite strongly preferred.
• Working knowledge of accounts payable processes, account reconciliations, accrual accounting, and general ledger concepts.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet established deadlines.
• Strong written and verbal communication skills.
• Demonstrated discretion when handling confidential financial information.
• Understanding of GAAP and internal controls preferred.