Accounts Payable Specialist

Hammer & Steel Global, LLC, founded in 1989, is a leading supplier of pile driving and drilling equipment for foundation and shoring construction projects in the United States of America.

As a leader, we set the standard for the rest of our industry. We demonstrate our commitment to our customers and team members through communication, teamwork, and trust. Our team members are motivated, intelligent, ambitious professionals, who are passionate about what they do.

Hammer & Steel seeks an experienced Accounts Payable Specialist responsible for accurately processing vendor invoices, maintaining vendor records, and ensuring timely payments while adhering to company policies and accounting procedures.   

This role works closely with internal departments and vendors to resolve discrepancies, maintain organized financial records, and support the overall accounting function.   

Key Responsibilities

• Process a high volume of vendor invoices accurately and efficiently. 
• Review invoices for proper approvals, coding, and supporting documentation. 
• Match invoices to purchase orders and receiving documents (three-way match). 
• Prepare and process weekly check runs, ACH payments, and wire transfers. 
• Reconcile vendor statements and resolve payment discrepancies promptly. 
• Establish and maintain vendor accounts, including W-9 collection and tax information. 
• Respond to vendor inquiries regarding invoices and payment status. 
• Monitor outstanding invoices to ensure timely payment and take advantage of available discounts. 
• Maintain organized electronic filing systems for accounts payable records. 
• Assist with month-end and year-end closing activities, including accruals and account reconciliations. 
• Support annual audits by providing requested documentation and reports. 
• Maintain confidentiality of financial information and company records. 
• Identify opportunities to improve accounts payable processes and efficiencies. 
• Support compliance activities related to company purchases.
• Assist with Corporate Credit Cards 
• Monitor company utility accounts to ensure timely payment process.
• Perform other accounting and administrative duties as assigned.

 Compensation & Benefits

• Competitive hourly compensation based on experience: up to $32/hr
• Medical, Dental, Vision, and Short-term disability insurance
• Generous company funded Profit Sharing Plan
• 401K with company match
• Paid time off (PTO), Seven (7) Company Paid Holidays, and Paid Sick Leave
• Company paid Life, Long Term Disability, and AD&D insurance

• High school diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred. 
• 2+ years of accounts payable or general accounting experience preferred. 
• Strong understanding of accounts payable principles and accounting procedures. 
• Experience with ERP/accounting software (Microsoft Dynamics Business Central, or similar) preferred. 
• Experience with invoice scanning (OCR) / Automation Programs
• Proficient in Microsoft Excel, Outlook, and other Microsoft Office applications. 
• Strong attention to detail with excellent organizational skills. 
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. 
• Excellent written and verbal communication skills. 
• Ability to work independently and collaboratively with cross-functional teams. 

Preferred Skills

• Microsoft Dynamics Business Central and Continia Document Capture.
• Experience processing high-volume invoices. 
• Knowledge of sales tax and 1099 reporting requirements. 
• Experience with electronic document management systems. 
• Strong problem-solving and analytical skills. 
• Commitment to accuracy, confidentiality, and continuous improvement.