Accounts Payable Specialist
Comfort Temp Company • Gainesville, FL • Full Time
Posted on Thu, Aug 20, 2026
About Comfort Temp Company
Comfort Temp Company is the parent organization supporting a family of HVAC, plumbing, mechanical construction, and service businesses across Florida. Since 1985, our teams have grown through disciplined execution, dependable service, and long-term relationships with customers, vendors, and trade partners. The Finance team supports that growth by keeping financial information accurate, payments controlled, and business commitments moving on time.Position Summary
The Accounts Payable Specialist helps keep Comfort Temp Company's operating businesses moving by ensuring vendor invoices are accurate, approved, coded correctly, and paid on time. This role works closely with Purchasing, Project Management, Service, Warehouse, and Finance to match invoices to purchase orders and receipts, resolve discrepancies, maintain vendor records, and protect the integrity of company disbursements. This is a strong fit for someone who enjoys detailed accounting work, organized processes, and solving discrepancies before they slow down vendors or operations. The successful candidate will combine accuracy, urgency, and professional vendor communication while maintaining strong internal controls and clean supporting documentation.Key Responsibilities
- Receive, review, code, and enter vendor invoices accurately and in accordance with company approval and accounting procedures.
- Perform two-way and three-way matching of invoices to purchase orders, receiving documentation, packing slips, subcontractor documentation, or other required support.
- Research and resolve invoice discrepancies involving price, quantity, freight, tax, job coding, duplicate billing, missing approvals, or incomplete documentation.
- Coordinate with Purchasing, Project Managers, Service, Warehouse, and other internal teams to obtain approvals and resolve issues before payment deadlines.
- Prepare scheduled payment runs, including checks, ACH, electronic payments, and other approved disbursement methods, subject to company authorization controls.
- Maintain accurate vendor master records, payment terms, remittance information, tax documentation, certificates, and other required vendor information.
- Respond professionally to vendor inquiries regarding invoice status, payment timing, missing documentation, credits, and account discrepancies.
- Reconcile vendor statements and research missing invoices, unapplied credits, duplicate charges, and aged outstanding items.
- Track credits, returns, rebates, warranty-related adjustments, and other vendor-account activity to ensure amounts are properly applied.
- Support month-end close through AP reconciliations, accrual support, open-PO review, expense coding review, and outstanding invoice follow-up.
- Maintain organized records supporting invoices, approvals, payments, vendor correspondence, and audit requirements.
- Help identify recurring AP, purchasing, or documentation issues and recommend process improvements that improve accuracy, cycle time, and vendor relationships.
Required Qualifications
- At least 2 years of experience in accounts payable, bookkeeping, accounting support, purchasing administration, or a comparable transaction-processing role.
- Working knowledge of invoice processing, purchase orders, vendor statements, account coding, payment terms, credits, and basic accounting controls.
- Proficiency with accounting or ERP software such as QuickBooks, Foundation, Viewpoint, Sage, or a comparable platform.
- Strong Microsoft Excel skills and comfort working with transaction detail, reconciliations, and financial records.
- High attention to detail and accuracy while managing a high volume of invoices and competing deadlines.
- Strong organization and ability to follow approval workflows, maintain documentation, and resolve exceptions independently.
- Professional written and verbal communication with vendors and internal business partners.
Preferred Qualifications
- Associate degree in Accounting, Finance, Business, or a related field.
- Experience in HVAC, plumbing, mechanical contracting, construction, field service, distribution, or another purchasing-intensive business.
- Experience with three-way matching, job-cost coding, subcontractor invoices, multi-entity accounting, or construction-related AP.
- Experience supporting month-end close, accruals, 1099/vendor documentation, or audit requests.
Core Competencies
- Accuracy and control - protects company funds through disciplined review and documentation.
- Vendor partnership - communicates clearly and professionally while maintaining payment standards.
- Problem solving - researches mismatches and follows exceptions through resolution.
- Cross-functional service - works effectively with Purchasing, Project Management, Service, Warehouse, and Finance.
Physical and Work Requirements
- Primarily office-based work with frequent computer, telephone, and accounting-system use.
- Ability to manage recurring payment deadlines, month-end activity, and periods of high invoice volume.
- Ability to review detailed financial records, invoices, and supporting documentation for extended periods.
Our Core Values
Our core values guide how we work, lead, and serve our customers: Do what you say. Do what it takes. Do it with purpose. Do the right thing.Benefits
- Medical, dental, and vision insurance, subject to plan eligibility
- 401(k) retirement plan with company match, subject to plan terms
- Paid time off and paid holidays in accordance with company policy
- Company-paid and voluntary insurance options, subject to plan availability
- Professional development and growth opportunities
- Company-provided technology and tools appropriate to the role
Equal Opportunity
Comfort Temp Company is an equal opportunity employer. Employment decisions are made based on qualifications, experience, business needs, and alignment with company values, without regard to any status protected by applicable law.More live accounts_payable_specialist roles
- Senior Accounts Payable Associate at Careers in Aviation (Remote)
- Accounts Payable Specialist at Quanta Services — Aurora, Colorado, United States
- Accounts Payable Specialist at LMHS Careers — Newark, Ohio, United States
- Accounts Payable Coordinator at ForeFront Power — San Francisco, California, United States
- Accounts Payable Associate at Tolleson Wealth Management — Dallas, Texas, United States
- Accounts Payable Specialist - Entry Level at 6 Degrees Group — Alpharetta, GA, United States
- Accounts Payable Administrator at Sullivan Tire & Auto Service — Norwell, MA, US
- Senior Accounts Payable Coordinator at EPOCH Senior Living — Waltham, Massachusetts, United States
- Accounts Payable Specialist at SGHS — Brunswick, Georgia, United States
- Accounts Payable Specialist (Part Time) at WeCare tlc — Altamonte Springs, FL, US
- Senior Accounts Payable Associate at Johnson Health Tech Companies — Cottage Grove, Wisconsin, United States
- Accounts Payable Specialist at Venturi Supply — Fort Worth, Texas, United States
- Accounts Payable Specialist at BMI Merchandise — Lakewood, NJ, United States
- Accounts Payable Associate II at Amerantbank — Miramar, FL, United States
- Accounts Payable Coordinator at EnergyUnited — Statesville, NC, United States
- Accounts Payable at HiBar Hospitality Operations — Austin, TX, United States
- Accounts Payable Specialist at Open Dealer Exchange — Southfield, MI, US
- Accounts Payable Specialist at Hope, Scobey, Central — San Antonio, Texas, United States
- Accounts Payable Specialist at Innovative Outsourcing — Smyrna, GA, United States
- Accounts Payable Coordinator at Community Living BC — Vancouver, BC, Canada
- Accounts Payable Coordinator at Toro Group — Concord, Ontario, Canada
- Accounts Payable Coordinator (Accountant III) at Commonwealth of Massachusetts — Boston, Massachusetts, United States
- Accounts Payable Coordinator at Enterprise — Tulsa, OK, US
- Accounts Payable Specialist at Schillings — Saint John, Indiana, United States
- Accounts Payable Specialist at Military Spouse Corporate Career Network — New Albany, Ohio, United States
- Accounts Payable Analyst at Bird Construction — Edmonton, Canada
- Accounts Payable Associate at Doeren Mayhew CPAs and Advisors — Troy, Michigan, United States
- Accounts Payable Specialist at Crescent Electric (Remote)
- Senior Accounts Payable Specialist at Solargaines — Cockeysville, MD, United States
- Accounts Payable Associate at GM Performance Power Units — Concord, North Carolina, United States
- Accounts Payable Administrator at Microart Services — Markham, Ontario, Canada
- Accounts Payable Specialist at Element Materials Technology — Blue Ash, Ohio, United States
- Accounts Payable Associate I at Banesco USA — Miami, Florida, United States
- Senior Accounts Payable Analyst, EMEA at Harvey — Dublin, Ireland
- Accounts Payable Specialist I at University of South Florida — Tampa, Florida, United States
- Senior Accounts Payable Specialist at DriveTime — Tempe, Arizona, United States
- Accounts Payable Specialist at Magnolia ISD — Not Specified
- Accounts Payable Specialist (temporary contract) at Patagonia — Amsterdam, Netherlands
- Accounts Payable Specialist at Rothman Orthopaedics — Philadelphia, PA, US
- Accounts Payable Specialist at Wade Trim — Taylor, Michigan, United States
- Payroll and Accounts Payable Administrator at Real Time Consulting — Phoenix, Arizona, United States
- Accounts Payable Specialist at Monarch Staffing — West Chester, PA, United States
- Accounts Payable Analyst at Chewy — Plantation, Florida, United States
- Accounts Payable Specialist at Deltera — Toronto, Ontario, Canada
- Accounts Payable Associate at Timberland Partners Career — Minneapolis, Minnesota, United States
- Accounts Payable Specialist at Keen Compressed Gas Co. — Wilmington, Delaware, United States
- Accounts Payable Associate at J&J Snack Foods — La Vergne, Tennessee, United States
- Accounts Payable Specialist at Fresh Group — Glendale, Wisconsin, United States
- Senior Accounts Payable Coordinator at Apex Global Solutions — Montebello, New York, United States
- Accounts Payable at Perfecto Staffing Texas — Garland, Texas, United States
- Accounts Payable Specialist at Wholesale Electric Supply Co Of Hou — Deer Park, Texas, United States
- Accounts Payable Specialist: 2026-2027 School Year at Delmarva Christian School — Georgetown, Delaware, United States
- Accounts Payable at Health insurance plans — Tulsa, OK, US