Accounts Payable

Position Summary

The Accounts Payable position is responsible for accurately processing vendor invoices, check requests, expense reports, and payments in accordance with company procedures. This role supports timely payment processing, account reconciliation, accurate recordkeeping, vendor communication, and month-end accounting activities.

The position requires strong attention to detail, confidentiality, organization, and the ability to work collaboratively with vendors, internal departments, and management to resolve discrepancies and maintain accurate financial records.

Essential Duties and Responsibilities

The essential functions listed below are representative of the duties performed in this role. Other duties may be assigned as business needs require.

• Review, code, and process vendor invoices, check requests, and employee expense reports accurately and in a timely manner.
• Match invoices to purchase orders, receiving documentation, approvals, and other supporting records as required.
• Verify invoice accuracy, research discrepancies, and follow up with vendors or internal departments to resolve issues.

• Prepare and process payments, including checks, ACH, wire transfers, and other approved payment methods.
• Maintain vendor files, payment records, invoices, and related documentation in accordance with company recordkeeping procedures.
• Reconcile vendor statements and accounts payable records; research and resolve outstanding balances or unidentified transactions.
• Perform general ledger coding, data entry, and account reconciliation to support accurate financial reporting.
• Assist with month-end close activities, including accruals, reconciliations, journal entries, and supporting documentation as assigned.
• Monitor payment due dates and vendor terms to help ensure timely payments and proper cash management.
• Respond professionally to vendor and internal inquiries regarding invoices, payments, account status, and required documentation.
• Support sales/use tax, 1099 reporting, audit requests, and other compliance-related activities as needed.
• Protect confidential company and financial information and follow internal controls, approval processes, and company policies.

Organizational Responsibilities

All employees are expected to:

• Follow Mission, Vision & Values.
• Maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers and management.
• Continue to grow lean knowledge and use the tools to identify and assist with continuous improvement.
• Comply with safety regulations and maintain clean and orderly work areas.

Qualifications

Education and Experience

• Associate’s degree in Accounting, Business Administration, or a related field preferred.
• Minimum of 3 to 5 years of related accounts payable, accounting, or bookkeeping experience, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office programs, especially Excel, required.
• Experience with ERP systems preferred; EPICOR experience is a plus.

Language Skills

• Ability to read, write, and comprehend instructions, correspondence, invoices, statements, procedures, and other business documents.
• Ability to communicate professionally and effectively with vendors, customers, coworkers, and management.

Reasoning Ability

• Ability to apply common-sense understanding to carry out detailed written or oral instructions.
• Ability to review information for accuracy, identify discrepancies, research issues, and resolve routine problems using established procedures.

Other Requirements

• Must demonstrate accuracy, confidentiality, organization, dependability, and attention to detail.
• Ability to prioritize work, meet deadlines, and adapt to changing business needs.
• Willingness to learn and practice continuous improvement techniques such as 5S.
• Ability to participate in a team-oriented environment, support department and plant safety goals, and assist others as needed.
• Ability to work a flexible schedule, including overtime as required.

Physical Demands

The physical demands described below are representative of those required to successfully perform the essential job functions.

• Regularly required to sit, use hands to handle or feel, reach with hands and arms, and talk or hear.
• Occasionally required to stand, walk, stoop, kneel, crouch, or climb stairs.
• May occasionally lift and/or move up to 25 pounds.
• Vision requirements include close vision, distance vision, peripheral vision, and the ability to adjust focus.

Work Environment

• Primarily works in an office environment with regular communication by phone, email, and in person.
• May occasionally enter production or plant areas and must follow all applicable safety requirements.
• The noise level in the office environment is typically quiet; production environment noise level may vary.

Equal Employment Opportunity

The company is an Equal Opportunity Employer and does not discriminate on the basis of any protected status as defined by applicable federal, state, or local law.