Accounts Payable Clerk

SUMMARY

Responsible for the accurate and timely entry of vendor invoices and other accounts payable transactions, including employee travel and expense reports, jeweler repair invoices, customer refunds, and credit department refunds. The ideal candidate is detail-oriented, comfortable with high-volume data entry, and able to consistently follow established processes and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Enter vendor invoices into the accounts payable system accurately and timely.
• Enter biweekly employee travel and expense reports.
• Enter jeweler repair invoices.
• Work with stores and the Protection Plan department to obtain proper approvals and coding.
• Enter weekly customer and Credit Department refunds.
• Organize vendor checks with appropriate remittance documentation and mail to vendors weekly.
• Maintain organized invoice documentation and retrieve records as needed for research.
• Perform other related duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS

• Strong data entry skills with a high degree of accuracy.
• Strong attention to detail and organizational skills.
• Ability to follow established processes and manage repetitive, high-volume work.
• Basic Excel proficiency; familiarity with VLOOKUP/XLOOKUP and Pivot Tables is helpful.
• Oracle experience helpful but not required.
• Comfortable learning new systems and technology.
• Previous accounts payable or accounting experience helpful but not required.

EDUCATION AND/OR EXPERIENCE

• Some prior office or administrative experience required.
• Some college coursework preferred.

LANGUAGE SKILLS

English.

OTHER SKILLS

• Good written and verbal communication skills.
• Ability to work collaboratively as part of a team.
• Professional and dependable in an office environment.
• Ability to organize work, meet deadlines, and maintain accuracy.

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

In-office position, five days per week.

SUMMARY

Responsible for the accurate and timely entry of vendor invoices and other accounts payable transactions, including employee travel and expense reports, jeweler repair invoices, customer refunds, and credit department refunds. The ideal candidate is detail-oriented, comfortable with high-volume data entry, and able to consistently follow established processes and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Enter vendor invoices into the accounts payable system accurately and timely.
• Enter biweekly employee travel and expense reports.
• Enter jeweler repair invoices.
• Work with stores and the Protection Plan department to obtain proper approvals and coding.
• Enter weekly customer and Credit Department refunds.
• Organize vendor checks with appropriate remittance documentation and mail to vendors weekly.
• Maintain organized invoice documentation and retrieve records as needed for research.
• Perform other related duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS

• Strong data entry skills with a high degree of accuracy.
• Strong attention to detail and organizational skills.
• Ability to follow established processes and manage repetitive, high-volume work.
• Basic Excel proficiency; familiarity with VLOOKUP/XLOOKUP and Pivot Tables is helpful.
• Oracle experience helpful but not required.
• Comfortable learning new systems and technology.
• Previous accounts payable or accounting experience helpful but not required.

EDUCATION AND/OR EXPERIENCE

• Some prior office or administrative experience required.
• Some college coursework preferred.

LANGUAGE SKILLS

English.

OTHER SKILLS

• Good written and verbal communication skills.
• Ability to work collaboratively as part of a team.
• Professional and dependable in an office environment.
• Ability to organize work, meet deadlines, and maintain accuracy.

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

In-office position, five days per week.

PAY

·        19-20.0 an hour

BENEFITS

• Health Insurance- Four plans available including prescription coverage.

• Dental and Vision- Two dental plans, and a vision plan available.

• Voluntary Benefits- Additional Voluntary benefits including Voluntary Life, Disability, Accident, Critical Illness,

Hospital Indemnity, Pet Insurance, and Fitness Discounts.

• Paid Time Off- 40 hours after 3 months, then 80 hours at 1 year anniversary.

• Overtime- May be eligible if meets all requirements.

• Holiday Pay- New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, and Christmas.

• Discounts- Associate discounts on store purchases available.

• Wellness and other discounts- Employees that participate in annual wellness event and are enrolled in company

medical coverage are eligible for Wellness discount. Fitness discounts are also available for both medical

enrollees and those not enrolled.

• Retirement / 401(k) Plan- Eligible to participate in the company 401(k) if eligibility is met, following one year

anniversary. Company match is 40% of the first 5% that the employee contributes to the plan.